Section 5(f) – Consent given by a Director to be charged wit the responsibility of complying with the provisions of the Act
Section 11 – Notice for change in the name of body corporate
Section 11 – Notice for Resignation or Retirment
Sec. 17(2) – Public notice of the shifting of registered office from one State to another in newspaper
Sec. 17 – Notice of Petition under Section 17 of the Companies Act, 1956
Sec. 17 – Notice to Chief Secretary for Change of Registered Office from one State to Another
Sec. 17 – Public Notice shifting of registered office
Sec. 17 – Public Notice informing the general public about the corrected date of the extraordinary general meeting in which the special resolution was passed
Sec. 21 – Public Notice of Change of Name U/s 21 of the Companies Act, 1956
Sec. 21 – Notice of convening a General Meeting for change of name
Sec. 21 – Composite Notice of General Body Meeting and Class Meeting
Sec. 22 – Notice of meeting for rectification of name of company
Sec. 25 – Notice convening meeting to dispense with the word `Limited’ in the name
Sec. 31 – Notice of a General Meeting for adoption of a new article
Sec. 31 – Notice to effect the alteration of Articles of Association by increase of authorized capital
Sec. 31 – Notice of General Meeting for change of name
Sec. 31(1) – Public Notice for change of company status
Sec. 31(1) – Publication of notice of application for Conversion of a public company into private
Secs. 69-73 – Public Notice of intimation of allotment letters being lost or destroyed
Sec. 72 – Notification through newspaper advertisement regarding opening of subscription list
Sec. 72 – Notification through newspaper advertisement regarding closing of subscription list
Sec. 73 – Public Notice informing shareholders about dispatch of letters of offer
Sec. 73 – Public notice informing shareholders about dispatch of letters of offer and composite application forms for rights issue
Sec. 73 – Notification to the applicants of shares which were oversubscribed and allotment made as approved by the concerned Stock Exchange
Sec. 73 – Notice of Intimation pursuant to listing requirements
Sec. 73/81 – Notice of Intimation regarding completion of formalities of rights issue
Sec. 73/84 – Letter of Allotment of Shares
Sec. 73/113 – Letter of allotment of debentures
Sec. 84/113 – Notice regarding issue of share certificates
Sec. 84 – Fee for issue of new certificate in replacement of torn etc.
Sec. 84 – Public Notice for issue of duplicate fixed deposit receipt
Sec. 79 – Notice of General Meeting for obtaining approval for issue of shares at a discount
Sec. 79A – Notice of general meeting for obtaining approval for issue of sweat equity shares
Sec. 80/80A – Notice to holders of preference shares about redemption of preference shares
Sec. 81 – Public notice informing about the record date fixed for issue of secured redeemable partly convertible debentures on rights basis
Sec.81(3) – Notice convening a General Meeting for issue of debentures or raising of loans with conversion clause
Sec. 91/Reg. 13 – Notice of call to shareholders
Sec. 91/Reg. 13 – Notice of call to shareholders payable in instalment
Sec. 91/Reg. 13 – Public notice informing the Equity Shareholders regarding dispatch of call notices
Sec. 94 – Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 94 – Letter to Stock Exchange enclosing meeting notice for increase of Authorized Share Capital
Sec. 94 – Notice to Stock Exchange regarding increase of Authorized Capital
Sec. 94A – Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 94A – Letter to Stock Exchange with regard to statutory increased in Authorized Capital
Sec. 95 – Letter to Stock Exchange enclosing altered memorandum of Association
Sec. 95 – Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 95 – Letter to Stock Exchange seeking listing of shares converted from stock
Sec. 100 – Notice of shareholders of meeting to convert preference shares into debentures
Sec. 100(1)(e) – Notice of meeting to consider reduction of capital
Sec. 100 – Notice of General Meeting to consider reduction of share capital
Sec. 108 – Intimation when instrument/shares in transfer process
Sec. 109B(3) - Notice to the Board of Directors by the nominee of the deceased shareholder or debenture holder.
Sec. 109B(5) proviso - Notice by the Board of Directors to the nominee of the deceased shareholder or debenture holder.
Sec. 110 – Notice of transfer of shares which are partly paid
Sec. 111 – Transfer of shares – Refusal on certain grounds by Company
Sec. 111 – Notice to the transferee
Sec. 111 – Notice to the transferee in case of transfer by operation of law
Sec. 111 – Notice of rectification of register of members/debenture-holders
Sec. 114 – Public notice for Application to Central government for approval for the issue of share warrants
Sec. 114 – Notice to Stock Exchange regarding issue of Share Warrants
Sec. 119 read with clause 17 – Fixing of record date for payment of interest the Debenture-holders of the Company by newspaper advertisement
Sec. 119 – Notice calling a meeting of the debenture-holders
Sec. 119 – Notice of Requisition given by Debenture-holders
Sec. 121 – Public Notice informing record date to debenture holders for redemption debentures
Sec. 138 – Notice of satisfaction of charge in Form No. 17 of the Companies (Central Government’s) General Rules and Forms, 1956
Sec. 146 – Notice of situation or situation of the registered office of a company in Form No. 18 of the Companies (Central Government’s) General Rules and Forms, 1956
Sec. 146 – Press advertisement of notice of change of registered office after change
Sec. 146 – Press advertisement of notice of change of registered office before change.
Section 146 – Notice of Situation/Change of Situation of Registered Office
Sec. 149(2A)(a) – Notice of General Meeting for adoption of a Special Resolution in accordance with the provisions of section 149(2A)
Sec. 149(2A)(b) – Notice of General Meeting for commencement of new business by a company formed after the commencement of the Companies (Amendment) Act, 1965
Sec. 150 – Notice of change of address of a member
Sec. 154 – Notice for closure of register of members or debenture holders
Sec. 154 – Notice informing change in the date of closure of books of company
Sec. 154 – Notice of book closure of secured Non-Convertible Debentures
Sec. 157(2) – Notice of opening of foreign register of member or debenture-holders
Sec. 157(2) – Notice of change of the situation of office of keeping of foreign register
Sec. 157(2) – Notice of discontinuance of foreign register
Sec. 165 – Notice of statutory meeting
Sec. 166 – Notice of Annual General Meeting
Sec. 166 – Intimation regarding holding of Annual General Meeting to Stock Exchange
Sec. 166 – Public Notice informing about the Change in venue of annual general meeting
Sec. 166 – Notice to the Registrar of Companies for extension of time for holding the Annual General Meeting
Sec. 169 – Notice of an Extraordinary General Meeting
Sec. 169 – Notice for calling an Extraordinary General Meeting on requisition
Sec. 169 – Notice by requisitionists for convening an extraordinary general meeting
Sec. 172 – Composite Public Notice of Annual General Meeting and for closure of Share Transfer Books and recommendation of dividend
Sec. 172 – Composite public notice of Annual General Meeting and closure of share transfer books
Sec. 166 – Notice of adjourned Annual General Meeting
Sec. 171 – Consent by shareholders for shorter notice
Sec. 179 – Demand for Poll
Sec. 180 – Notice of Poll
Section 188/190/284 – Circulation of Members Resolution
Section 190/284(2) - Special notice to remove a Director
Sec. 193 – Public notice for loss of minute book
Sec. 205 – Regn. 86 Table A – Public Notice of payment of interim dividend
Sec. 205 – Composite Notice of declaration of interim dividend change of address and information about bank account member
Sec. 209(1) – Notice of address at which books of accounts are maintained
Sec. 224(1A) – Notice by Auditor
Sec. 224A – Notice of appointment of Auditor by Special Resolution
Sec. 224(4) – Notice under section 224(4) to the Central Government regarding appointment of an Auditor to fill up the vacancy
Section 225 – Board Notice for considering half yearly unaudited results
Sec. 225/190 – Special notice pursuant to section 225 of the Companies Act
Sec. 225 – Special notice for the appointment of Joint Auditors
Sec. 225(2) – Notice of Special Notice in terms of section 225(2) of the Companies Act, 1956.
Sec. 225(2) – Notice pursuant to section 225(2)
Sec s. 225 and 190 – Notice through newspaper advertisement
Sec. 255/257/262 – Notice through press advertisement about resignation of a retiring Director
Sec. 257 – Notice for contesting election as Director
Sec. 257 – Circulation of notice for contesting election as Director
Section 257 – Notice served by a member intending to propose Shri _______to the office of director
Section 257 – Notice signifying candidature of Directors
Section 264 – Notice giving consent
Section 264(2) – Notice of failure to file consent with the Registrar
Section 267 – Notice to a Director found to be not qualified to act as Director
Section 269, 310,311 and Section 640B. – Public Notice for re-appointment of whole-time executive director
Sec. 269 – Letter forwarding Application to the Central Government for approval to the Appointment of Managing Director
Sec. 269 – Letter forwarding a copy of the application for the appointment of Managing Director
Sec. 269 – Notice of General Meeting in connection with payment of remuneration to all Managing/Whole-time directors on uniform basis
Section 269/Schedule XIII Part I(c)(i) – Notice of general meeting for appointment of Managing/Whole-time Director or manager who has attained the age of majority but has not completed the age of twenty five years
Section 269/Schedule XIII Part I(c)(i) – Notice of general meeting for appointment of Managing/Whole-time Director or Manager who has attained the age of seventy years
Sec. 274 – Intimation regarding vacation of office by director due to disqualification
Sec. 283 – Notice informing Vacation of Office by director
Section 283(1)(e) – Notice to the director committing an offence
Sec. 284 – Notice by shareholder for removal of a Director
Sec. 284 – Notice of intended resolution for removal of Director by a shareholder
Section 284(3) & (4) – Notice to Directors of resolution for his removal
Sec. 284 – Notice to intimating stock Exchange about holding of Extraordinary General Meeting for removal of Director
Sec. 286 - Notice convening a Board Meeting
Sec. 286 – Notice canceling the Board Meeting
Section 286 – Notice of a fresh Board Meeting
Section 286 – Notice of a postponed Board Meeting
Section 288 – Notice of an adjourned meeting
Section 286 – Notice of special Board Meeting
Sec. 289 – Passing of Resolution by Circulation of a Board Meeting
Section 291(1) Proviso – Notice of Share Transfer committee Meeting of the Board
Sec. 293(1)(a) – Notice of General Meeting under section 293
Sec. 293(1)(a) – Notice of General Meeting
Sec. 293(1)(b) – Notice of General Meeting to allow extension of time for repayment of debt
Sec. 293(1)(c) – Notice of General Meeting for allowing investment of compensation money to the Board
Sec. 293(1)(d) – Notice of General Meeting to approve borrowing in excess of paid-up capital and free reserves of the company
Sec. 293(1)(e) – Notice of General Meeting to approve contribution to charitable funds in excess of the limits
Section 297, 299, 301, 303 and 307 – Notice of Disclosure of Interest
Section 299 – Notice by the interested director
Section 299 – Renewal of general notice of interest
Section 305 – Notice of Relinquishment of Office
Secs. 307 and 308 – Notice of disclosure of Director’s or Manager’s Share holding
Sec. 309 – Notice of General Meeting for payment of remuneration at a prescribed percentage of profit/commission to the Directors not in the whole-time employment of the company
Sec. 309(4) – Notice of General Meeting proposing to pay commission to the Directors more than one percent or three per cent as the case may be
Sec. 310 – Notice of General Meeting proposing an increase of sittings fees beyond Rs. 5,000/- per meeting attended by the Directors
Sec. 310 – Public Notice in connection with application to the Central Government to increase fees for attending meeting by the Directors
Sec. 314(1B) – Notice of General Meeting for appointing a relative of a director to a place of office of profit pursuant to section 314(1B) of the Act
Sec. 314 (2A) – Declaration by a person to be appointed to a place of profit under the Company.
Sec. 372A - Notice of General Meeting for making loans to other bodies corporate
Sec. 372A - Notice of General Meeting to invest in shares in excess of the limits
Sec. 393(1)(a) – Statutory statement giving the terms of the compromise or arrangement
Secs. 391-394 – Notice of meeting of the creditors for the acceptance of an arrangement
Sec. 395 – Notice to Shareholders of a company whose 90% shares are to be transferred under an offer of scheme or contract
Sec. 395 – Notice to dissenting shareholders in Form No. 35 of the Companies Central Government’s General Rules and Forms, 1956
Secs. 484-485 – Notice of General Meeting proposing to pass a special resolution to wind up the company
Sec. 485 – Notice of resolution for voluntary winding up
Sec. 493 – Notice of appointment/filling up of the vacancy in the office of liquidator in the event of a members’ voluntary winding up
Secs. 497/509 – Notice convening a General Meeting by the Liquidator
Sec. 501 – Notice of resolution passed by creditors’ meeting
Sec. 560 – Striking out the name from Register – Defunct Companies
Secs. 640-B and 259 – Notice under section 640B in connection with increase of number of Directors beyond twelve
Secs. 640 Band 259 – Intimation to Stock Exchange regarding Appointment of Additional Director
Secs. 640 B and 268 – Notice pursuant to section 640B of the Act for making application under section Sec. 268
Secs. 640B and 268 – Notice
Secs. 640-B and 268 – Other notice
Secs. 640B and 269 – Notice pertaining to re-appointment of Managing/Whole-time Director
Secs. 640 B and 269 – Appointment of Managing Director
Secs. 640B and 269 – Intimation to Stock Exchange regarding Appointment of Nominee Director
Secs. 640 B, 309 and 198 – Notice pertaining tom appointment of non-rotational / alternate Directors with remuneration
Secs. 640B and 310/311 – Notice in connection with application to Central Government to increase remuneration of whole-time directors
Secs. 640B and 310/311 – Notice in connection with payment and increase of remuneration to the Managing Director
Secs. 640B and 313 – Intimation to Stock Exchange for Appointment of Alternate Director
Regn. 18(3) – Prescribed format of memorandum of appearance of the authorized representative
Reg. 29/30 – Notice to shareholder of forfeiture of shares
Reg. 34(1) – Declaration of forfeiture
Reg. 10 – Notice of exercise of lien
Regn. 96 Table A – Notice through press in relation to issue of bonus shares
Miscellaneous – Format of the prescribed Form No. 21 by which notice of court’s/Company Law Board’s order is given to ROC
Miscellaneous – Sec. 111 – Letter of refusal for transfer of shares
Miscellaneous –Notifying the Stock Exchange about the date of the Board Meeting.
Miscellaneous – Format of published unaudited half yearly financial results
 
 Board Meeting
Sec. 286 - Notice convening a Board Meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Prem ,
Jaipur - 302004.
Dear Sir,
Notice is hereby given that a meeting of the Board of Directors will be held at the registered office of the Company at Raja Park, Jaipur, on……………., the……………, 2000……., at……….a.m./p.m.
You are requested to make it convenient to attend the meeting.
A copy of the agenda of the businesses which are likely to be transacted at the meeting is enclosed for your perusal.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
Secretary,
Encl. : as above
(each Director should be individually
addressed with a copy of agenda of the
meeting)
 
 
Cancellation of Board Meeting
Sec. 286 – Notice canceling the Board Meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Prem ,
Jaipur - 302004.
 
Dear Sir,
Notice is hereby given that a meeting of the Board of Directors of the Company notified to be held at the registered office of the Company on the………….., the……………, 2000……, at……. a.m./p.m. has been canceled due to unavoidable reason Section The date of the next Board Meeting shall be informed to you by a fresh notice in due course accompanied by a fresh agenda. Inconvenience is regretted.
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
 
Secretary.
 
 
 
 
 
Fresh Board Meeting
Section 286 – Notice of a fresh Board Meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Jhon Sam,
Jaipur.
 
Dear Sir,
Notice is hereby given that a meeting of the Board of Directors of the Company notified to be held at the…………… on………………, the………., 2000……, at……. a.m./p.m. has been canceled, due to non-availability of the review of the meeting on that particular date.
A further notice is hereby given that a meeting of the Board of Directors of the Company will be held on…………….., the………….., 2000……….. at……a.m./p.m. at the registered office of the Company at Jaipur. A fresh agenda of the business to be transacted at the aforementioned meeting is enclosed for your perusal.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
Secretary
 
 
 
 
 
Postponement of Board Meeting
Section 286 – Notice of a postponed Board Meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Jhon Sam
Jaipur.
 
Dear Sir,
Kindly take notice that the meeting of the Board of director notified to be held on……………, the………., 2000……….., at…………a.m./p.m. has been postponed at the request of Mr…………, (a director of the company) and it will now be held on……………., the………….., 2000……..at……..a.m./p.m. at the registered office of the company. The agenda of the business, as sent along with the earlier notice, will be considered at the said meeting.
You are requested to make it convenient to attend the meeting. Any inconvenience caused to you because of the postponement of the meeting is regretted.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
Secretary.
 
 
 
 
 
Adjournment of Meeting
Section 288 – Notice of an adjourned meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Jhon Sam,
Jaipur
 
Dear Sir,
Please take notice that the meeting of the Board of directors of the Company which was held on………., the……………., 2000…….. and adjourned to a date to be determined by the Chairman of the meeting, has now                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     been decided to be held on…………., the………….. 2000……., at…….. a.m./p.m. at the registered office of the Company to transact the businesses which were left incomplete at the said Board Meeting held on the……….., 2000………
 Yours Faithfully,
For PREM INFOTECH PRIVATE LIMITED
 Secretary.
 
Notice to Directors of Special Board Meeting
Section 286 – Notice of special Board Meeting
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Jhon Sam,
Jaipur.
 
Dear Sir,
I have to inform you that a special Board Meeting of the Directors of the company will be held at……….. at……………P.M. on the ……………..day of…………2000 for the purpose of considering the following business, namely
THAT ordinary meeting of the board be held on the (first and third Wednesdays) in every month at the company’s office, at……………..P.M. and that the secretary sends to each meeting, a list of the matters then on the agenda for consideration at such meeting.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
Secretary.
                                     Appointment of Director
Section 257 – Notice served by a member intending to propose Shri ________to the office of director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
M/S. Jhon Sam Limited,
Jaipur.
 
Dear Sirs,
As I intend to move a resolution at the next Annual General Meeting of the Company to the effect that Mr…………….. be appointed a Director of the Company, I, a member of the Company, hereby give you notice within the meaning of Section 257 of the Companies Act, 1956, of my intention to move the following resolution :
"RESOLVED that Mr………………. be and is hereby appointed a director of the Company whose period of office shall be liable to determination by retirement of Directors by rotation."
I enclose a draft No…………….., dated…………., payable at ……………for Rs Section 500/-.
My folio No. is…………………………………………………………….
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
Secretary
Encl. : as above
 
 
 
 
Consent of the Director to be charged by the Board with the responsibility of complying with provisions of the Act
Section 5(f) – Consent given by a Director to be charged wit the responsibility of complying with the provisions of the Act
Form No. 1-AB
 
To
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
Dear Sirs,
I, Jhon Sam son of Prem a Director hereby give my consent for being charged by the Board of Directors of the company above named with the responsibility, of complying with the under mentioned provisions of the Companies Act, 2000.
1. ………………………..
2. ……………………….
3. ………………………
 
 
 
Signature
 
Secretary
Dated this…………………day of……………2001
 
Candidature of Director
Section 257 – Notice signifying candidature of Directors
From :
A.B.
To
PREM INFOTECH PRIVATE LIMITED
Raja Park,
Jaipur.
 
Dear Sirs,
With reference to the notice served on you by Shri……………….signifying his intention to propose my name for the office of the Director at the Annual General Meeting to be held on………………I hereby give my consent to act as a Director, if elected at that Annual General Meeting.
 
Yours faithfully,
 
 
Secretary
Dated………………..
 
 
 
 
 
 
 
Notice giving consent
Section 264 – Notice giving consent
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
M/S. Section Jhon Sam Limited,
Jaipur.
 
Dear Sirs,
I, the undersigned, hereby testify my consent, pursuant to Section 264(1) of the Companies Act, 1956, to act, if appointed as Director of the aforementioned company and I certify and declare that I have not been disqualified to act as a Director under Section 267 or 274 of the Companies Act, 1956.
1. Name and surname …………………….
(in full)
2. Address Jaipur
3. Description :
(Father’s name)
4. Occupation Business Executive
5. Date of Birth 1st March, 200046
6. Nationality Indian
 
Signature
For PREM INFOTECH PRIVATE LIMITED
 
Secretary
Dated the…………., 2001
Jaipur.
 
 
 
Change of situation of Registered Office
Section 146 – Notice of Situation/Change of Situation of Registered Office
"THE COMPANIES ACT, 1956
FORM NO. 18
Registration No…………….
Nominal Capital Rs. Section ……….
NOTICE OF SITUATION/CHANGE OF SITUATION OF REGISTERED OFFICE
(Pursuant to Section 146)
Name of the company……………..
Notice is hereby given that –
1.(a) the registered office of the company is situated…………………..with effect from………(date)
(b) the situation of the registered office of the company was changed from…………to………..with effect from……………….(date)
2. Situation of registered office falls under the jurisdiction of…………..(name of police station)*.
 
Signature…………………
Name……………………..
(In Block Capitals)
Designation……………….
 
Dated the…………….day of…………..2000…………..
 
 
 
Application for change of Company Status
Sec. 31(1) – Public Notice for change of company status
NOTICE
Registrar of Companies NCT of Delhi and Haryana – Application for Change of Company Status under Section 31(1) of the Companies Act, 1956
An application has been made to the Registrar of Companies, NCT of Delhi and Haryana for grant of permission changing the company status from Limited to Private Limited.
Any person whose interest, if any, if affected by such changes may oppose the application within three weeks from the date of the publication of Notice to director, Company Law Board, Northern Region, Kanpur.
 
Place : New Delhi, By order of the Board
Dated : Director
 
 
Disclosure of Interest
Section 297, 299, 301, 303 and 307 – Notice of Disclosure of Interest
Dated the……………2000…….
 
To
M/S. Section Jhon Sam Limited,
Jaipiur.
 
Dear Sirs,
As required under the Companies Act, 1956, I hereby give you notice as follows :
A. Section 303 :
(1) Name in full …………………………
(2) Former name Nil
(3) Father’s name …………………………
(4) Usual residential address …………………………
(5) Date of birth 1st March, 200046
(6) Present nationality Indian
(7) Nationality of origin Same as above
(8) Business or occupation Business Executive
(9) Names of public and private companies Please see Annexure `A’
of which I am a Director
(10) Names of companies of which I am General Manager of Jhon Sam & Co. Ltd.
a Managing Director/Manager/Secretary
I have not been nominated to the office of the Director by any firms or body corporate.
B. Sections 297, 299 and 301 :
(a) I hereby give notice that I am/I am not Nil
a partner if (any) firm
(b) I am Director of the companies specified Please see Annexure `A’
in Annexure `A’ hereto
(c) Bodies corporate of which I am a member Please see Annexure `B’
and I am accordingly to be regarded as
concerned or interested in any contract or
arrangement which may, after the date of
this notice, be entered into with any of
such companies or bodies corporate
(d) I hereby give notice that I have Nil
(I have no) relative employed under
the company (names and addresses)
(e) I also declare that in none of the
Companies in which I hold shares, does
My holding exceed two per cent of the
Paid-up share capital of the respective
Companies
C. Section 307 and 308 : None
I do not have any shares or debentures in the company or in any of its subsidiaries or its holding company.
I shall be obliged if you kindly have this notice and the Annexures read at the Board Meeting next following the date thereof.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
Secretary
 
Encls : As above.
 
 
Interested Director
Section 299 – Notice by the interested director
"THE COMPANIES ACT, 1956
FORM NO. 24AA
NOTICE BY THE INTERESTED DIRECTOR
(Pursuant to Section 299)
 
To
The Board of Directors
of Prem Infotech Private Limited
 
 
I,………………….son of……………… resident of………………..holding……………….shares (equity or preference of Rs. Section ………..percent of the paid-up capital) in the company in my name, hereby give notice that I am interested directly/through my relative(s) in the following companies Section
 
Name of the companies/firms Nature of interest
1. …………………….. 1. ……………………
2. …………………….. 2. ……………………
3. …………………….. 3. ……………………
 
Signature…………………………
Name……………………………..
(In Block Capitals)
 
Dated the……………day of………….2000………"
 
 
Fresh General notice of interest
Section 299 – Renewal of general notice of interest
 
Dated the………………, 2000……..
 
To
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
Dear Sirs,
Pursuant to the provisions of Section 299(3)(b) of the Companies Act, 1956, I hereby give you fresh general notice that I am Director and member of the companies mentioned in the Annexures `A’ and `B’ hereto, respectively, and that I am to be regarded as interested in the contracts or arrangements which may be entered into with the companies concerned. I am/I am not a partner of the firm…………/or any firm. Kindly ensure that this is placed and read at the next meeting of the Board of directors of the company.
 
Yours faithfully,
(A B C)
Jaipur.
 
Encls : As above.
 
 
 
Relinquishment of office
Section 305 – Notice of Relinquishment of Office
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
M/S Jhon Sam Limited,
Jaipur.
 
Dear Sirs,
Pursuant to the provisions of Section 305 of the Companies Act, 1956, I hereby give you notice that I ceased to be a Director of M/Section Prem & Company Limited…………., effective from the………., 2000……
Kindly amend your register of directors and register of contracts accordingly. Thanking you in anticipation.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
 
 
Notification of any change in the name of the body corporate
Section 11 – Notice for change in the name of body corporate
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
M/Section Jhon Sam Limited,
Jaipur.
 
Dear Sirs,
I hereby give you notice that with the approval of the Central Government, the name of M/Section BCD & Company Limited, of which I am a Director, has been changed to CDE & Company Ltd. as from the…………..2000……….
Kindly amend your Register of directors and register of contracts accordingly.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
 
Resignation or retirement
Section 11 – Notice for Resignation or Retirement
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
M/Section Jhon Sam Limited,
Jaipur.
 
Dear Sirs,
Due to unavoidable circumstances, I hereby tender my resignation from the Board of Directors of your company with immediate effect.
I shall be obliged if the Board of Directors of the company consider my resignation at the earliest and communicate its acceptance thereof.
I hereby convey my felicitation to all the members of the Board for the unstinted faith and co-operation I have received during the tenure of my directorship.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED  
 
 
 
 
Re-appointment of Managing Director
Section 640-B – Notice pertaining to re-appointment of Managing Director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
NOTICE UNDER Section 640-B
Notice is hereby given to the members of the Company pursuant to Section 640-B of the Companies Act, 1956, that the Company intends to apply to the Central Government for its approval under Sections 269, 309 and other applicable provisions of the Companies Act, 1956, to the re-appointment of Shri SKM and AKM as Managing Directors with affect from 1st January, 200099, on terms and conditions contained in resolution adopted at a Board meeting of the Company held on 30th November, 200098, and at the Annual General Meeting of the Company held on 27th December, 200098.
Any person having any objection to the above proposal may communicate his objection in writing duly substantiated to the Secretary, Department of Company Affairs, within 30 days of the publication of this notice.
 
By Order of the Board
For PREM INFOTECH PRIVATE LIMITED
 
(Secretary)
Regd. Office :
Date :
 
 
 
 
Objection to Re-appointment of Managing Dirctor
Section 640-B Rule 20-A(2) – Notice of objection to the proposal of Re-appointment of Managing Director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
 
To
The Secretary,
Department of Company Affairs,
Shastri Bhavan, `A" Wing,
5th Floor, Dr. Rajendra Prasad Road,
New Delhi. 110001
 
Re : Objection to the proposal of Re-appointment of Managing Director
 
Sir,
In response to the publication of notice on……….. in………..newspaper given under Section 640-B with regard to re-appointment of Shri…………. as managing director of M/Section Jhon Sam Limited, I hereby communicate my objection to the said re-appointment due to the following reasons, among others:-
……………………………………..
……………………………………..
This aforementioned objection may please be considered in dealing with the application of approval of the said re-appointment of Shri……………. as managing director of M/Section Jhon Sam, Limited.
Thanking you,
 
Yours faithfully,
PREM INFOTECH PRIVATE LIMITED.
 
(PREM GUPTA)
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
 
Appointment of Whole-time Director
Section 640-B – Notice pertaining to appointment of whole-time Director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
COMPANY NOTICE
Pursuant to Section 640B of the Companies Act, 1956 notice is hereby given to the members of the Company that the Company intends to make an application to the Central government for its approval under Section 269 and other applicable provisions, if any, of the said Act for the appointment of Shri SKM as the whole-time Director of the Company for the period of 5 years w.e.f. 5th October, 2000 at a remuneration and subject to the terms and conditions as approved by the shareholders in the Extraordinary General Meeting held on 20-11-2000.
 
By order of the Board
For Prem Ltd. Director
 
(Secretary)
  
Reappointment of whole-time Executive Director
Section 269, 310,311 and Section 640B. – Public Notice for re-appointment of whole-time executive director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
Regd. And Head Office…………..
 
COMPANY NOTICE
Notice is hereby given that pursuant to Section 640-B of the Companies Act, 1956, the Company intends to apply to the Central Government for the approval under Sections 269, 310 and 311 of the Companies Act, 1956 to reappointment of Shri……………., as whole-time Executive director of the Company with effect from……………………for a period of 5 years on such terms and remuneration as approved by the shareholders at their Annual General Meeting held on…………….and for payment of minimum remuneration.
 
By Order of the Board of Directors
 
Managing Director
 
Place :
Date :
 
 
 
 
 
 
 
Failure to file consent with the Registrar
Section 264(2) – Notice of failure to file consent with the Rekgistrar
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
To
Shri Jhon Sam,
Jaipur
 
Dear Sirs,
At a meeting of the Board of Directors of the Company held on…………, the………., 2000….., on a review made, it was found that you have not provided the Company with the particulars as per Form No. 29, for the purpose of filing your consent to act at Director with the Registrar of Companies under Section 264(2) of the Companies Act, 1956, within thirty days of your appointment.
The Board of directors is of opinion that because of the aforementioned lapse, you are not to act as a Director of the Company on and from the…………., 2000…..as your appointment as director is invalid.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
 
 
 Disqualification of Managing Director
Section 267 – Notice to a Director found to be not qualified to act as Director
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Prem (Managing Director),
 
Dear Sir,
The Board of Directors of the Company at a meeting held on…………….the…………., 2000………, considered a copy of the judgment of the High Court at Delhi adjudging you as an insolvent.
The Board of Directors is of the opinion that, pursuant to the provisions of Section 267(a) of the Companies Act, 1956, you cease to continue to hold the office of the Managing Director of the Company with effect from the………………, 2000…….
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
(Secretary)
 
 
 
 
 
 
 
Committing an offence by Director
Section 283(1)(e) – Notice to the director committing an offence
Prem Infotech Pvt Ltd
Raja Park,
Jaipur
Dated the……….., 2000…….
 
To
Shri Jhon Sam,
Jaipur
 
Dear Sirs,
At a review made by the Board of Directors of the Company at its last meeting held on the…………, 2000…., it was considered that you have committed certain defaults which attracts the provisions of Section 283(1)(e) of the Companies Act, 1956.
Pursuant to the provisions of the said Section, you are, therefore, said to have vacated the office of director you are holding on the Board of the Company at present, with effect from the………….., 2000……
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
(Secretary)
 
 
 
 
 
Removal of Director
Section 190/284(2) - Special Notice to remove a Director
 
Dated the………………, 2000……..
 
To
Prem Infotech Pvt Ltd
Jaipur.
 
Dear Sirs,
I hereby give you a `special notice’ within the meaning of Section 190 of the Companies Act, 1956, of my intention to move at the next Annual General Meeting of the Company the following resolution to be an ordinary resolution for the removal of Shri Prem , a Director of your Company, pursuant to Section 284 of the Companies Act, 1956:
"RESOLVED that the Shri Prem , a Director of the Company, whose office is liable to determination by retirement by rotation of Directors, be and hereby removed from the directorship on the Board of Directors of the Company, with effect from………………."
 
Yours faithfully,
( A B C )
Jaipur.
 
 
 
 
 
 
 
Circulation of Members Resolution
Section 188/190/284 – Circulation of Members Resolution
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
NOTICE
NOTICE is hereby given that at the Annual General Meeting of the Company to be held on……………… Mr………………..a shareholder of the Company intends to move the following resolution of which notice has been received by the company under Sections 20000 and 284 of the Companies Act, 1956.
RESOLVED that Shri A.B. be and is hereby removed from his office as Director of the Company".
A copy of the Special Notice and statement of material facts received from Mr…………..are enclosed herewith.
 
By order of the Board
For PREM INFOTECH PRIVATE LIMITED
 
Secretary.
 
 
 
 
 
 
 
 
 
 
Removal of Directors
Section 284(3) & (4) – Notice to Directors of resolution for his removal
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
 
To
Shri Jhon Sam
Director
 
Sir,
This is to inform you that the Company has received notice of a resolution proposed to be moved at the Annual General Meeting to be held on………….. for removing you from the office of Director. A copy of the said notice is enclosed for your ready reference.
If you intend to submit any representation in this regard to the Company, kindly ensure that it reaches us on or before…………..so that your representation may be circulated to the members along with the notice of the intended resolution.
 
Yours faithfully,
For PREM INFOTECH PRIVATE LIMITED
 
 
Secretary
 
 
 
Half yearly unaudited results
Section 225 – Board Notice for considering half yearly unaudited results
 
PREM INFOTECH PRIVATE LIMITED.
Raja Park,
Jaipur - 302004.
Dated the…………, 2000……
Regd. Office : Jaipur.
 
Notice is hereby given that a Meeting of the Board of Directors of the Company will be held on the………. Day of…………… 2000…… at………….. A.M./P.M. to consider the half yearly unaudited financial results (provisional) for the period ended………….., 2000…….
 
For Prem Infotech Pvt Ltd,
 
(SECRETARY)
 
 
. in lacs)
……………………………
 
 
 
 
 
 
 
 
Committee of Directors’ Meeting
Section 291(1) Proviso – Notice of Share Transfer committee Meeting of the Board
Prem Infotech Pvt Ltd
Jaipur
 
Dated………………
 
To
Shri Jhon Sam
Jaipur.
 
Dear Sir,
Notice is hereby given that a meeting of the Share Transfer Committee of the Board of Directors of the Company will be held at the registered office of the Company at Jaipur, on…………… at…………a.m./p.m. to consider the share transfers numbering…………. to…………received by the Company from………….
 
Yours faithfully,
For Prem Infotech Pvt Ltd
 
Secretary
 
Note : Each director of the share transfer committee should be addressed individually.
 
 
 
 
Statutory Meeting
Sec. 165 – Notice of statutory meeting
PREM INFOTECH Pvt. Ltd.
Raja Park,
Jaipur.
Dated the…………., 200…..
NOTICE
Notice is hereby given that in pursuance of section 165 of the Companies Act, 1956, the `Statutory Meeting’ of the Company will be held on………, the………., 200….., at….. a.m./p.m. at the registered office of the Company at Raja Park, Jaipur, to consider and adopt the `Statutory Report’ made up to the …………., 200….., which is enclosed, and to consider all other businesses which are incidental and consequential thereto.
A member entitled to attend and vote at the meeting I entitled to appoint a proxy to attend and vote instead of himself and a proxy need not be a member of the company.
 
BY ORDER OF THE BOARD
For PREM INFOTECH Pvt. Ltd.
 
(……………)
Secretary.
 
 
 
 
 
 
 
 
 
Notice Annual General Meeting
Sec. 166 – Notice of Annual General Meeting
PREM INFOTECH Pvt. Ltd.
Raja Park,
Jaipur.
Dated the……………, 200……
NOTICE
Notice is hereby given that the Annual General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…….., the………, 200…, at……a.m./p.m. for transacting the following business :
 
1. To consider and adopt the audited profit and loss account of the company for the period from the …………., 200….. to…….., 200…… and the balance-sheet as at the……….., 200….. together with the Directors’ Report thereon.
2. To declare dividends
3. To appoint a Director in place of Shri ………,retiring by rotation and being eligible for re-appointment.
4. To appoint Auditors and fix their remuneration.
 
 
BY ORDER OF THE BOARD
For PREM INFOTECH Pvt. Ltd.
 
(………..)
Secretary
 
 
 
 
 
Intimation of Holding of Annual General Meeting
Sec. 166 – Intimation regarding holding of Annual General Meeting to Stock Exchange
The Secretary,
The Stock Exchange,
Dalal Street,
Bombay-1
No……………….. Dated……………
 
Dear Sir,
 
Sub :- Intimation regarding holding of Annual General Meeting
 
Kindly refer to our letter No…….dated…….intimating that our Annual General Meeting will be held on…………, the………..
We regret that due to an oversight, we mentioned…………..instead of……………, which has been fixed as the date for holding Annual General Meeting. The time and place of the meeting remains unchanged.
Inconvenience is regretted.
 
Yours faithfully,
For PREM INFOTECH Pvt. Ltd.
 
Secretary
 
 
 
 
 
Shareholders, consent for shorter notice
Sec. 171 – consent by shareholders for shorter notice
THE COMPANIES ACT, 1956
FORM NO. 22A
Consent by shareholders for shorter notice
[Pursuant to section 171(2)]
To
The Board of Directors
of………..
 
I………………son of,……………resident of………..holding equity/preference shares…………..of Rs……… in the company in my own name hereby give consent, pursuant to section 171(2) of the Companies Act, 1956, to hold the Annual/Extraordinary General Meeting on…………..at a shorter notice.
 
Signature…………………
Name…………………….
(In Block Capitals)
Dated the………….day of………..200….
 
 
 
 
 
 
 
 
 
Public Notice
Change of Venue of Meeting
Sec. 166 – Public Notice informing about the Change in venue of annual general meeting
PREM INFOTECH Pvt. Ltd.
 
Registered Office:
CHANGE OF VENUE OF MEETING
The………….th Annual General Meeting which was scheduled to be held on…………at…………at the Registered Office……………….
Now it will be held at……………..at the same date and same time.
 
Place: For PREM INFOTECH Pvt. Ltd.
Date : Company Secretary
 
 
 
 
 
 
 
 
 
 
 
 
Notice Contesting election as Director
Sec. 257 – Notice for contesting election as Director
Dated the………….200…
To
M/S PREM INFOTECH Pvt. Ltd.
Raja Park,
Jaipur.
 
I, Deepak Arora , at present residing at Jaipur, being an industrialist of repute, hereby give notice of my intention to propose at the ensuing Annual General Meeting of the company my name as a Director of your company, and to move the following resolution (as an ordinary resolution):
"RESOLVED that Shri ………,of Jaipur , be and is hereby appointed as a Director of the company whose period of office shall be liable to determination by the retirement of Directors by rotation."
 
Yours faithfully,
(Deepak Arora)
Raja Park, Jaipur.
 
 
 
 
 
 
 
 
 
 
Circulation of notice for contesting election as Director
Sec. 257 – Circulation of notice for contesting election as Director
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Date the……….., 200…
 
NOTICE
Notice is hereby given that in terms of section 257(1A) of the Companies Act, 1956, the Company has received a notice from Shri ……..of 239, Rajauri Garden, New Delhi,110003 , proposing himself to be appointed as a Director at the ensuing Annual General Meeting to be held at the registered office of the company at Raja Park, on………., the……..200.., at…….a.m.
A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and to vote instead of himself and the proxy need not be a member.
 
BY ORDER OF THE BOARD
(…………..)
Secretary.
 
 
 
 
 
 
 
 
 
 
 
Extraordinary General Meeting
Sec. 169 – Notice of an Extraordinary General Meeting
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the…………, 200…
NOTICE
0Notice is hereby given that an Extraordinary General Meeting of the members of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…………., the…….. 200.., at…..a.m./p.m. to consider and, if though fit, with or without modification to pass the following resolution proposed as a Special Resolution:
"RESOLVED that……………………………………………………………………………………….…"
 
BY ORDER OF THE BOARD
(…………)
Secretary.
 
 
 
 
 
 
 
 
 
 
 
Calling of an Extraordinary General Meeting of requisition
Sec. 169 – Notice for calling an Extraordinary General Meeting on requisition
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the………, 200…..
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the members of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…………, the……., 200…., at…….a.m./p.m. to consider the following matters in regard to which the company has received a valid requisition from the members thereof under section 169 of the Companies Act, 1956, and, if deems fit, to pass the following resolution as a Special Resolution:
"RESOLVED that the Articles of Association of the company be amended in the manner so as to delete existing article 24 and be retabled by a new article 24 A as hereunder:
"24 A. The Board may, if it thinks fit, receive from any member willing to advance the same, all or any part of the money due upon the share held by him beyond the sums actually called for, and upon the money so paid or satisfied in advance, or so much thereof as from time to time exceeds the amount of the calls then made upon the shares in respect of which such advance has been made, the company may pay interest at such rate not exceeding 13% per annum as the member paying such sum in advance and the Board agrees upon. Money so paid in excess of the amount of calls shall not rank for dividends The Board may at any time repay the amount so advanced upon giving to such member not less than three months’ notice in writing."
 
BY ORDER OF THE BOARD
(...........)
Secretary
 
 
 
 
 
 
Adjourned Annual General Meeting
Sec. 166 – Notice of adjourned Annual General Meeting
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the…………., 200…..
NOTICE
Notice is hereby given that the adjourned Annual General Meeting of the members of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………., the…….., 200…at…..a.m./p.m. to consider and transact the following business:
1. To consider and adopt the profits and loss account of the company for the year ended……….., 200….., the Balance Sheet as at that date and the Directors’ and Auditors’ reports thereon.
2. To declare dividends recommended by the Board of Directors of the company.
3. To approve the re-appointment of the Auditors of the company.
 
 
BY ORDER OF THE BOARD
(........…...)
Secretary.
 
 
 
 
 
 
 
 
Notice by auditor
Sec. 224(1A) – Notice by Auditor
Registration No. Nominal
of company…………. Capital Rs…………..
 
THE COMPANIES ACT, 1956
NOTICE BY AUDITOR
[Pursuant to section 224(1A)]
I/We……………..hereby give notice to the Registrar of Companies,………….pursuant to section 224(1A) of the Companies Act, 1956 that from………………Limited/Private Limited of my/our having been appointed as Auditor(s) for the year………………and that I/We have accepted/refused to accept the appointment as Auditor(s) of the company.
 
……………………….
Signature
Dated the…………day of………..200….
 
 
 
 
 
 
 
 
 
 
 
 
Appointment of auditor by Special Resolution
Sec. 224A – Notice of appointment of Auditor by Special Resolution
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the…………., 200…..
 
NOTICE
Notice is hereby given that the Annual General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on……..the……, 200…, at…….a.m./p.m. for the following purposes:
 
1. To consider and adopt the profit and loss account of the company for the period from the………, 200…….. to………, 200….. and the balance-sheet as at…………, 200….. together with the Directors’ and Auditors’ report thereon.
2. To declare dividends
 
3. To appoint a Director in place of Shri …………,retiring by rotation and being eligible for re-appointment.
4. To appoint auditors and to fix their remuneration and, in this connection, to consider, and, if though fit, to pass with or without modification, the following resolution as a Special Resolution:
"RESOLVED that, pursuant to the provisions of section 224A of the Companies Act, 1956, M/S Gupta Amit & Company Limited, the Chartered Accountants, be and are hereby appointed the Auditors of the company to hold office from the conclusion of this meeting till the conclusion of the next Annual General Meeting of the company and the Board of Directors be and is hereby authorized to fix their remuneration for the said period."
 
BY ORDER OF THE BOARD
(......……)
Secretary.
 
 Notice to Central Government regarding appointment of an Auditor
Sec. 224(4) – Notice under section 224(4) to the Central Government regarding appointment of an Auditor to fill up the vacancy
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the………….. 200…..
 
To
The Regional Director,
Northern Region
`Ganpati Enclave’, 25 Institutional Area,
4th Floor,
New Delhi -110003.
 
 
 
Dear Sir,
Pursuant to the provisions of section 224(4) of the Companies Act, 1956, notice is hereby given of the fact that at the last Annual General Meeting of the Company held on………., the……….200…., a.m./p.m. at the registered office of the Company, the members present resolved not to re-appoint the retiring Auditor of the Company. As there had been no other person qualified to be an Auditor of the Company proposed to be appointed at the said Annual General Meeting in the place of the retiring Auditor, the position of the Auditor of the Company lies vacant to be filled up by you in terms of section 224(3) of the Companies Act, 1956.
 
Yours faithfully,
BY order of the Board of
PREM INFOTECH PVT. LTD.
(……………...)
Director.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice to Central government regarding appointment of an Auditor
Sec. 224(4) – Notice under section 224(4) to the Central Government regarding appointment of an Auditor to fill up the vacancy
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the………….200…..
 
To
The Regional Director,
Northern Region
`Ganpati Enclave’, 25 Institutional Area,
4th Floor,
New Delhi -110003.
 
Dear Sir,
We regret to inform you that the retiring Auditor of the Company who had been proposed to be re-appointed at the last Annual General Meeting of the Company held on…………the…………200.., at……a.m./p.m. expired on the…………200…., the Company had not been able to propose any other qualified person to hold the position of the Auditor of the Company before the aforementioned date of the Annual General Meeting, resulting a vacancy in the office of the Auditor of the Company.
Pursuant to the provisions of section 224(4) of the Companies Act, 1956, notice is hereby given of the aforementioned fact with a request to appoint a person or persons as the auditor(s) of the Company to fill the vacancy and also to fix remuneration therefore to hold such position up to the conclusion of the next Annual General Meeting of the Company.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
(………….)
Director.
 Special notice for appointment of Auditors
Sec. 225/190 – Special notice pursuant to section 225 of the Companies Act
Dated the……………19….
To
M/S PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
 
Dear Sirs,
I, ……….., a member of the Company, hereby give you a `special notice’ within the meaning of section 190 of the Companies Act, 1956, that at the ensuing Annual General Meeting of the Company notified to be held on……………., the…………200…., at…….a.m./p.m., I intend to move the following resolution as an ordinary resolution for the removal of M/S Gupta Amit & Company Limited, the Chartered Accountants, the Auditors of the Company who are retiring at the said Annual General Meeting of the Company and to appoint M/S Jindal Braya & Company, the Chartered Accountants of…………..Gurgaon, as the statutory Auditors of the Company in place of the said retiring Auditors:
"RESOLVED that M/S Gupta Amit & Company Limited, the Chartered Accountants, the retiring Auditors of the Company shall be and hereby not re-appointed at the said Annual General Meeting and in their stead M/S Jindal Baraya & Company, the Chartered Accountants of…….., Gurgaon, be and they are hereby appointed Auditors of the Company from the conclusion of the said Annual General Meeting until the conclusion of the next Annual General Meeting of the Company, at a remuneration as may mutually be decided by the Board of Directors in negotiation with the said M/s BCD & Company, the Chartered Accountants".
 
Yours faithfully,
 
 
 
 
 
 
 
 
Special notice for appointment of Joint Auditors
Sec. 225 – Special notice for the appointment of Joint Auditors
Dated the…………. 200…..
To
M/S PREM INFOTECH Pvt. Ltd.
Raja Park,
Jaipur.
 
Dear Sirs,
Being a member of your Company having a registered address at 230/3, Raja Park, Jaipur -302004, I hereby give you a `special notice’ within the meaning of section 190 of the Companies Act, 1956, of my intention to move at the forthcoming Annual General Meeting of the company to be held on………., the………… 200………, at………..a.m./p.m., the following resolution as an ordinary resolution for the appointment of M/S AMIT DIVAKAR & Company, the Chartered Accountants of………….,Calcutta as the Joint Auditors of the company along with M/S JINDAL BARAYA & Company, the retiring Auditors of the Company:
"RESOLVED that M/S AMIT DIVAKAR & Company, the Chartered Accountants, be and are hereby appointed as the Joint Auditors of the company, together with M/S JINDAL BARAYA & Company, the Chartered Accountants, the retiring Auditors of the company, from the conclusion of this Annual General Meeting till the conclusion of the next Annual General Meeting at such remuneration as may be mutually agreed upon between the said M/S AMIT DIVAKAR & Company and the Board of Directors of the Company."
 
Yours faithfully,
(………….)
230/3, Raja Park,
Jaipur -302004.
 
 
 
 
 
Special notice by a member expressing not to re-appoint retiring Auditor
Sec. 225(2) – Notice of special notice in terms of section 225(2) of the Companies Act, 1956.
PREM INFOTECH PVT. LTD.
 
Raja Park,
Jaipur.
Dated the………….., 200…..
 
To
The Members,
and
M/S AMIT DIVAKAR & Company, Chartered Accountants
 
Dear Sirs,
This is to notify you, in terms of section 225(2) read with section 190 of the Companies Act, 1956, that the Company has received a `special notice’ pursuant to section 225(1) of the Act, from a member of the Company, a true copy of which is enclosed, proposing to pass a resolution in the forthcoming Annual General Meeting signifying his intention that M/S AMIT DIVAKAR & Company, the Chartered Accountants , being the Statutory Auditors of the Company, shall not be re-appointed at the said Annual General Meeting to be held at the registered office of the Company at Raja Park, Jaipur-302004 ,on ……………… the ………….. 200…, at……,a.m./ p.m.
 
BY ORDER OF THE BOARD
(….............)
Secretary.
 
 
 
 
Unwillingness for re-appointment as auditor
Sec. 224(2)(b) – Notice of unwillingness to be re-appointment as the auditor
Dated the………….. 200….
To
M/S PREM INFOTECH Pvt. Ltd.
Raja Park,
Jaipur.
 
Dear Sirs,
 
Please be notified in terms of sub-section (2)(b) of section 224 of the Companies Act, 1956, that for reasons beyond our control we are unwilling to be re-appointed as the Statutory Auditors of your Company any more after the conclusion of the ensuing Annual General Meeting to be held on……….the………., 200…… at……..a.m./p.m.
 
Yours faithfully,
For and on behalf of PREM INFOTECH Pvt. Ltd
(………..)
DIRECTOR.
 
 
 
 
 
 
 
 
 
Representation by retiring auditors
Sec.   225 – Notice of representation by retiring auditors received by the company
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the……….. 200….
 
NOTICE
Notice is hereby given that M/S JINDAL BARAYA & Co. the existing Auditors made representation against their removal proposed by special notice and accordingly circulation is made herewith, pursuant to section 225(3) read with section 190(2) of the Companies Act, 1956, of the said representation forwarded by M/S JINDAL BARAYA & Company, the Chartered Accountants, the outgoing statutory Auditors of the Company.
Your have been duly notified on the………… 200……., of the receipt of `special notice’ from a member of the company proposing to move a resolution under section 225(10) of the Companies Act, 1956, for the appointment of M/S AMIT DIVAKAR & Company, the Chartered Accountants of…………Gurgaon, to replace the retiring Auditors, M/S JINDAL BARAYA & Company, in the ensuing General Meeting to be held on the……, 200….
In terms of provisions of section 225(2) of the Companies Act, 1956, the said retiring Auditor was notified about the proposed notice of such resolution and the retiring Auditor has made in respect thereto a representation, in writing, to the company. As required under sub-section (3) of section 225 of the Act, a copy of such representation is forwarded herewith to you for your consideration.
 
BY ORDER OF THE BOARD
(........…...)
Secretary.
 
 
 
 
 
 
Replacement of retiring auditor
Sec. 225(2) – Notice pursuant to section 225(2)
PREM INFOTECH PVT. LTD
Raja Park,
Jaipur.
Dated the………….., 200….
NOTICE
Notice is hereby given, pursuant to section 225(2), that the company has received a `special notice’ under sub-section (1) of the said section, proposing to pass an ordinary resolution for the replacement of the retiring Auditors M/S JINDAL BARAYA & Company, the Chartered Accountants, by appointing M/S AMIT DIVAKAR & Company, at the ensuing Annual General Meeting of the Company to be held on………., the……..200.., at……. a.m./p.m.
A copy of the proposed resolution of which due notice has been given to M/S JINDAL BARAYA & Company, the retiring Auditors, is enclosed for your perusal.
Pursuant to sub-section (3)(a) of section 225 of the Companies Act, 1956, we state that the Company has not received any representation from the retiring Auditor(s) up to the date of this notice and if received at a subsequent date, the Company will arrange either the circulation of a copy of such representation to the members provided there is sufficient time left for such circulation or reading out of the representation at the very meeting.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
 
 
 
 
 
 
 
 
 
Special Notice through newspaper advertisement
Sec s. 225 and 190 – Notice through newspaper advertisement
PREM INFOTECH PVT. LIMITED
Raja Park,
Jaipur.
 
NOTICE
Notice of proposed resolutin under `special notice’ in terms of section 225(3) read with section 190(2) of the Companies Act, 1956.
Notice is hereby given that the Company has received a `special notice’ dated the………..200…., from a member proposing to pass an ordinary resolution at the next Annual General Meeting of the Company appointing M/S AMIT DIVAKAR & Company, the Chartered Accountants, as the statutory Auditors of the Company in place of M/S JINDAL BARAYA & Company, the retiring Auditors of the Company.
 
BY ORDER OF THE BOARD
(...........)
Secretary
 
 
 
 
 
 
 
 
 
 
Demand for Poll
Sec. 179 – Demand for Poll
Dated : ………….. 200…..
To
The Chairman of the Board,
PREM INFOTECH PVT. LIMITED.
 
Dear Sir,
We, the undersigned, being the holders of………….. equity shares of Rs………..each in the Company demand that a poll be taken in respect of the following resolution, which was declared carried on a show of hands (or which has been voted on by a show of hands).
:RESOLVED that……………………………………………………………………………….."
 
 
Signatures
 
 
 
 
 
 
 
 
 
 
 
 
Notice of Poll
Sec. 180 – Notice of Poll
Symcox Cables & Wires Co. Ltd.
{Registered Office……..)
Dated……………200….
Notice is hereby given that a poll will be taken on the following resolution, on …………. the…….. day of……….. 200.., between two hours of ………..and ………..at the……….Registered Office of the Company.
"RESOLVED that……………………………………………………………………………….……"
 
By order of the Chairman
(………….)
Secretary.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Shifting of Registered office
Sec. 17(2) – Public notice of the shifting of registered office from one State to another in newspaper
BEFORE THE COMPANY LAW BOARD, NORTHERN REGION BENCH, NEW DELHI
In the matter of Section 17(2) of the Companies Act, 1956
AND
In the matter of M/S Dagga Iron & Steel Company Limited, having its registered office at Bani Park, Jaipur……….. Petitioner.
NOTICE
Notice is hereby given that a petition under section 17 of the Companies Act, 1956, will be filed with the Company Law Board, Northern Region Bench by the petitioner company seeking confirmation of the alteration of Clause II of the memorandum of Association in terms of the Special Resolution passed at the………….General Meeting of the petitioner company to enable it to change the place of its registered office from the State of Rajasthan to the State of Punjab.
Any person whose interest is likely to be affected by the proposed alteration in the memorandum of Association of the petitioner company to change the place of its Registered Office from the State of Rajasthan to Punjab may intimate to the Bench officer, Northern Region Bench, Company Law Board, NEW DELHI, with a copy to the petitioner company at its Registered Office within twenty-one days from the date of publication of this Notice, the nature of the interest and the grounds of opposition to the petition, if any.
Dated this the………..day of………..200. …..
FOR & ON BEHALF OF THE PETITIONER
Dagga Iron & Steel Company Limited.
SECRETARY
Registered Office:
Bani Park,
Jaipur.
 
 
 
 
 
 
Notice of Change of registered office in newspaper (Another format)
Sec. 17 – Notice of Petition under Section 17 of the Companies Act, 1956
BEFORE THE COMPANY LAW BOARD
Northern Region Bench, New Delhi
In the matter of the Companies Act, 1956 (1 of 1956), Section 17(2)
AND
In the matter of ........... Ltd. having its registered office at…………..
Notice is hereby given to the General Public that the Company proposes to make a petition to the Company Law Board, Northern Region Bench, New Delhi under section 17 of the Companies Act, 1956 seeking confirmation of alteration of the Memorandum of Association of the Company in terms of the special resolution passed at the Extraordinary General Meeting held on 23/9/2000 to enable the company to change its Registered Office from ………… to the State of Punjab.
Any person whose interest is likely to be affected by the proposed change of the Registered Office of the Company may deliver or cause to be delivered or send by registered post his/her objections supported by an affidavit stating the nature of his/her interest and grounds of opposition to the Bench Officer, the Company Law Board Northern Region Bench, 5th Floor, `A" Wing, Shastri Bhavan, Dr. Rajendra Prasad Road, New Delhi – 110 001, within twenty one days from the date of publication of this notice with a copy to the petitioner company at its Registered Office at the address mentioned below:
 
For and on behalf of the petitioner
Registered Office
DIRECTOR
 
 
 
 
 
 
 
Alteration of the Company’s Memorandum of Association for change of registered office from one State to another
Sec. 17 – Notice pursuant to Regulation 36(1)(ii) of the Company Law Board Regulations, 1991, to the Creditors and debenture holders for change of registered office from one State to another
BEFORE THE COMPANY LAW BOARD
Western Region Bench, New Delhi
In the matter of the Companies Act, 1956, Section 17.
AND
In the matter of Dagga Iron & Steel Company Limited having its registered office at Andheri (East), Mumbai.
AND
Dagga Iron & Steel Company Limited …………..Petitioner
Subject : Special notice to creditor/debenture holder/in pursuance of Regulation 36(1)(ii) of the Company Law Board Regulations 1991 regarding proposed alteration of the company’s Memorandum of Association.
 
Dear Sir,
 
1. the company proposes to make a petition to the Company Law Board, Western Region Bench, Mumbai, under section 17 of the Companies Act, 1956 (1 to 1956), seeking confirmation of the alteration in the Memorandum of Association of the Company in terms of the Special Resolution passed by the Company at its General Meeting held on……….., the………., 200………., a copy of which is enclosed, to enable the Company to amend the situation Clause II of the memorandum of Association to change the place of registered office of the company from the State of Maharashtra to the State of Kerala.
2. If you wish to oppose the confirmation of the proposed alteration, please deliver or cause to be delivered or send by registered post your objections supported by an affidavit, original to the Bench officer, Company Law Board, Western Region Bench, N.T.C. House 2nd Floor, 15 Narotam Morarjee Marg, Ballard Estate, Mumbai 400 038, and a copy thereof to the company’s registered office mentioned above, within 21 days from the date of receipt of this notice failing which, please note that you will be deemed to have consented to the alteration and the matter will be disposed of ex parte accordingly.
 
Yours faithfully,
FOR AND ON BEHALF OF
Dagga Iron & Steel Company Limited
Dated the………….200…..
(...........)
Secretary.
Encls : As aforementioned
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Shifting of Registered Office
Sec. 17 – Public Notice shifting of registered office
BEFORE THE COMPANY LAW BOARD, NORTHERN REGION BENCH NEW DELHI
In the matter of the Companies Act, 1956 (1 of 1956) Section 17.
AND
In the matter of………………..having its Registered Office at…………….
Notice in pursuance of the provisions of Section 17 of the Companies Act, 1956, and Regulation 36(1)(i) of the Company Law Board Regulations 1991 in regard to a proposal for alteration of the Memorandum of Association of the company is hereby given that the above named Company proposed to file before the Company Law Board, Regional Bench a petition under Section 17 of the Companies Act, 1956 for confirmation to the alteration of its memorandum of Association resolved by a Special Resolution by the members of the Company at its Annual General Meeting held on…………..amending Clause II of the Memorandum of Association to shift its Registered Office from Lucnow to the State of Madhya Pradesh.
Any person whose interest is likely to be affected by the proposed alteration of the memorandum of Association may deliver or cause to be delivered or send by registered post his objection supported by an affidavit stating the nature of his interest and grounds of opposition to the Bench Officer, Company Law Board, Northern Region Bench, Shastri Bhavan, 5th Floor, `A’ Wing Dr. R.P. Road, New Delhi – 110 001 and also to the petitioner company at its registered office at the address mentioned above, within twenty one days from the date of publication of this notice.
 
For and behalf of
........... Limited
Company Secretary
 
 
 
 
 
 
 
 
 
Memorandum of Appearance
Regn. 18(3) – Prescribed format of memorandum of appearance of the authorized representative
FORM NO. 5
(See Regulation 18(3))
MEMORANDUM OF APPEARANCE
To
The Bench Officer,
Company Law Board, …………. Bench,
New Delhi.
In the matter of ……………Petitioner
V.
……………Respondent
(C.P. …………….of 200….)
 
Sir,
Please take notice that I…………, Secretary in whole-time practice duly authorized to enter appearance and do hereby enter appearance on behalf of ........... Limited, the Petitioner, in the abovementioned petition.
A copy of the Resolution passed by the Board of directors authorizing me to appear and to act for every purpose connected with the proceedings for the Petitioner, is enclosed, duly signed by me for identification.
Yours sincerely,
Secretary in whole-time practice,
236,C- Scheme, Jaipur – 302004 .
Tel. No. ……………
Dated ………….day of………200
Encl : As aforementioned
 
 
 
Correction in Date of Meeting
Sec. 17 – Public Notice informing the general public about the corrected date of the extraordinary general meeting in which the special resolution was passed
CORRIGENDUM
Cummins & Cummins Co. Pvt. Ltd.
In NOTICE dated ……………. under section 17 of the Companies Act, 1956 which was published on…………….the date of Extraordinary General Meeting may be read as…………..in tabled of……………. All other matter will remain the same.
 
Place : For Cummins & Cummins Co. Pvt. Ltd.
Date : Director
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice by a Company for change of Status from "Limited" to "Private Limited"
Sec. 31(1) – Publication of notice of application for Conversion of a public company into private
An application has been made to the Registrar of Companies, Kanpur (delegated by the Central Government) for grant of permission changing the company status from "Limited" to Private Limited".
Any person whose interest, if any, is affected by such changes may oppose the application within three weeks from the date of the publication of Notice to Director, company Law Board, Northern Region, 10/499 Ballen Ganj, Khalasi Line, Kanpur –20800 .
 
By order of the Board
Place : For ........... Limited
Dated :
Director
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice to Shareholders regarding dispatch of Letters of Offer
Sec. 73 – Public Notice informing shareholders about dispatch of letters of offer
Cummins & Cummins Co. Pvt. Ltd.
REGD. OFFICE……….
NOTICE TO SHAREHOLDERS
The shareholders of the Company are hereby informed that the Letters of Offer and Composite Application Forms (CAF) in respect of issue of…………equity shares of RS 10/- each for cash at par aggregating Rs. on right a basis in the ratio of 3 equity shares for every 2 equity shares held to the shareholders whose names appear in the register of members of the company as on…………..have been mailed by Registered Post.
The shareholders who do not receive the same within a reasonable period, may contact the Registrars to the Issue…………………quoting their registered folio number to enable them to send duplicate form.
Issue opens on 4th July, 2000
Last date for receiving requests for split forms 18th July, 2000
Place : For ........... Limited
Date : Secretary
 
 
 
 
 
 
 
 
 
 
 
 
Composite Notice to Members of the Company
Sec. 73 – Public notice informing shareholders about dispatch of letters of offer and composite application forms for rights issue
Cummins & Cummins Co. Pvt. Ltd.
 
REGD. OFFICE………..
 
The Shareholders of the Company are hereby informed that the Letter of Offer and Composite Application Form in respect of the issue of………….. Equity Shares of Rs. 10/- each for cash at a premium Shares of Rs. 5/- per share to the existing Equity shareholders of the Company on Rights basis in the ratio of one share for every two shares held by them aggregating Rs.…….. have been already mailed by Registered post to the shareholders of the Company whose name(s) appear on the Register of Members as on record date i.e………… The shareholders who do not receive the same within a reasonable period may contact shares Department………… at the address mentioned above, quoting their Registered Folio number to enable them to send a duplicate form.
In case the shareholder has neither received the original application form nor is he in a position to obtain the duplicate form, he may make the application to subscribe to the Rights issued on a plain paper having therein necessary particulars like name, Address, Ratio of Rights, Issue price, Number of shares held, Ledger Folio Number, number of shares entitled to and applied for, additional shares, if any, amount paid alongwith application, particulars of cheque/demand draft etc. such application should be sent by Registered post to the Registered Officer of the Company. Please note that those who are making applications in other than on Standard Form shall not be entitled to renounce their rights and should not utilize the Standard Form for any purpose including renunciation even if it is received subsequently. If he/she violates any of these requirements, he/she fall into the risk of rejection of both the application as well as forfeiture of amount remitted along with the application.
 
Issue opens on 7th June 2000
Last date for receiving request for split forms 2nd August 2000
Issue closes on 16th August 2000
Place : For Cummins & Cummins Co. Pvt. Ltd.
Date : Company Secretary.
 
 
 
 
 
 Notice of redemption of preference shares
Sec. 80/80A – Notice to holders of preference shares about redemption of preference shares
Cummins & Cummins Co. Pvt. Ltd.
(Registered Office…………)
To
Dear Sirs,
Notice of redemption of Preference Shares
Take notice that, in accordance with the terms of issue dated………….of………….14% Non – cumulative redeemable preference share of Rs. 100/- each, the company will redeem the said preference shares on or after……………, or your surrendering the share certificates duly discharged.
 
By Order of the Board
Dated…………….of…………..2000 Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice of opening of subscription list through newspaper advertisement
Sec. 72 – Notification through newspaper advertisement regarding opening of subscription list
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
 
The subscription list for the public issue of 5,00,000 equity shares of Rs. 100/- each at a premium of Rs. 5/- per share for cash will be opened on………200……, and will be closed on………., 200……
Issued by the Manager to the Issue:
Merchant Banking Division of Lloyds Bank,
Jaipur.
Dated…………….of…………..200…
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice of closing of subscription list through newspaper advertisement
Sec. 72 – Notification through newspaper advertisement regarding closing of subscription list
Cummins & Cummins Co. Pvt. Ltd.
(Regd. Office……………)
Dated the…………, 200….
The public issue of 5,00,000 equity shares of Rs. 100/- each at a premium of Rs. 5 per share having been over-subscribed for cash closes today, the…….., 200….., at the close of the banking hours for the day.
The Directors of the Company thank the investing public for their gratifying response to the issue.
Issued by the manager to the issue :
Merchant Banking Division of Bank of Punjab.,
Jaipur .
Dated……………of…………..200..
 
 
 
 
 
 
 
 
 
 
 
 
Letter to Stock Exchange enclosing altered Memorandum of Association
Sec. 95 – Letter to Stock Exchange enclosing altered memorandum of Association
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
 
Dear Sir,
Re : Altered Memorandum of Association – Pursuant to consolidation of share capital
 
In terms of clause……..of the Listing Agreement, we are herewith enclosing six copies of our company’s Memorandum of Association disclosing the alterations effected to the equity capital of the company, pursuant to the decision of the general body to consolidate the issued and fully paid-up equity shares of the company.
 
Yours faithfully,
For Prem Infotech Pvt. Ltd..
Secretary
Date :
 
 
 
 
 
 
 
 
Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 94A – Letter to Stock Exchange enclosing amended Memorandum of Association
 
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Re : Amendments to the Authorized Capital as per Central Governments’ Order
 
In terms of clause ……….. of the Listing Agreement, we are enclosing herewith six copies of the company’s Memorandum of Association containing amendments to the Authorized Capital pursuant to the order of the Central Government dated…………, under section 81(4) of the Companies Act.
 
Yours faithfully,
For Cummins & Cummins Co. Pvt. Ltd.
 
Secretary
Date :
 
 
 
 
 
 
 
Letter to Stock Exchange regarding statutory increase in authorized capital
Sec. 94A – Letter to Stock Exchange with regard to statutory increased in Authorized Capital
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Dear Sir,
Notice of statutory increase in Authorized Capital
This is to inform you that pursuant to the order of the Central Government dated……………200….., under Section 81(4) of the Companies Act, 1956, the authorized capital of the company stands increased from Rs……….consisting of………..equity shares to Rs. …….consisting of………..equity shares
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
 
 
 
 
 
 
 
 
 
Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 94 – Letter to Stock Exchange enclosing amended Memorandum of Association
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Re : Increase in Authorized Capital
 
Dear Sir,
In terms of clause………..of the Listing Agreement, we are herewith enclosing six copies of the company’s Memorandum of Association containing amendments pursuant to the increase in the Authorized Capital.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
 
 
 
 
 
 
 
 
 
Letter to Stock Exchange enclosing notice of meeting for increase of authorized share capital
Sec. 94 – Letter to Stock Exchange enclosing meeting notice for increase of Authorized Share Capital
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Baombay Stock Exchange,
Dalal Street,
Mumbai.
 
Dear Sir,
Re : Extraordinary General Meeting to consider increase of Authorized Share Capital
 
In terms of clause………….of the listing agreement, we are enclosing three copies of the notice and Explanatory Statement for the Extraordinary General Meeting of the company, proposed to be held at………A.M. on……….the…………day of……….200…..at the Registered Office of the company for the purposes of considering the increase in the Authorized Share Capital of the company from Rs. ………. consisting of…………equity shares to Rs. ……… consisting of…………equity shareS
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
Dated :
 
 
 
 
 
 
Letter to Stock Exchange enclosing amended Memorandum of Association
Sec. 95 – Letter to Stock Exchange enclosing amended Memorandum of Association
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Re : Amended Memorandum of Association
 
In terms of Clause………….of the Listing Agreement, we are herewith enclosing six copies of our Memorandum of Association duly amended consequent upon the conversion of ……….equity shares of Rs. …………each into ordinary stock worth Rs. ……….
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
Date :
 
 
 
 
 
 
 
 
Letter to Stock Exchange seeking listing of converted stock
Sec. 95 – Letter to Stock Exchange seeking listing of shares converted from stock
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Dear Sir,
 
Re : Listing of converted stock
 
Pursuant to the resolution of the shareholders of the Company passed at an Extraordinary General Meeting held on………….signifying their consent for the conversion of…………equity shares of Rs………… each into ordinary stock worth Rs………., we are herewith enclosing the requisite application for listing you Stock Exchange, the said ordinary stock worth Rs. ……….in place of………..equity shares of Rs………. each, already listed with you.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
Dated :
 
 
 
 
 
Increase of authorized capital
Sec. 94 – Notice to Stock Exchange regarding increase of Authorized CapitalS
PREM INFOTECH PVT. LTD.
Jaipur
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mmbai.
 
Dear Sir,
 
Re : Notice of increase in authorized share capital
This is to inform you that the shareholders of the above company at an Extraordinary General Meeting held on…………, accorded their consent for an increase in the Authorized Share Capital of the company from Rs………consisting of……..shares to Rs. ………..consisting of………..shares
A certified copy of the above general body resolution and a copy of the company’s Memorandum and Articles of Association duly incorporating the above modifications are enclosed for your reference.
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
Dated :
 
 
 
 
 
 
Notice of the Court’s/Company Law Board’s Order
Miscellaneous – Format of the prescribed Form No. 21 by which notice of court’s/Company Law Board’s order is given to ROC
 
FORM NO. 21
Registration No…………………..
Nominal capital Rs……………….
The Companies Act, 1956
Notice of the Court’s/Company Law Board’s Order
(Pursuant to section……………..)
 
1. Name of the company.
2. Name of the Court/Company Law Board with location.
3. Date of passing the order.
4. Section of the Companies Act, under which order passed. An authenticated copy of the order is attached.
 
 
Signature………………….
Name……………………...
(In Block Capitals)
Designation
Dated the………….day………….of 200…..
 
 
 
 
Notice by the nominee to the Board
Sec. 109B(30) - Notice to the Board of Directors by the nominee of the deceased shareholder or debenture holder.
To
The Board of Directors
........... Limited
Raja Park,
Jaipur. Dated………………200..
 
Sir,
I ,………., is a nominee of the deceased shareholder/debenture holder Shri ……, whose folio number was…………….and was holding…………equity share/debentures of your company. Shri …….,died on…………and a photocopy of his death certificate attested by the Notary Public is enclosed.
I have decided to be registered as the shareholder/debenture holder of your company in place of the deceased share-holder/debenture holder Shri……..
Please have my name entered in the Register of Members/Debenture holders of your company in place of the deceased shareholder/debenture holder Shri…….
Thanking you,
Yours faithfully,
(…………..)
Nominee
Encl. : Attested Photocopy of death certificate.
 
 
 
 
 
 
 
Notice by the Board of Directors to the nominee
Sec. 109B(5) proviso - Notice by the Board of Directors to the nominee of the deceased shareholder or debenture holder.
PREM INFOTECH PVT. LTD.
Dated……………….2000
To
Shri………,
416/4, Jawahar Nagar,
Jaipur –302004
 
Notice of election of nominee to be registered as a shareholder/debenture holder
 
Dear sir,
You are the nominee of Shri ……,who was a shareholder/debenture holder of our company holding………………….equity shares/……………..debentures of our company.
We have come to know that Late Shri ……….,died on…………………..1999 and you being his nominee can either register yourself as the shareholder/debenture holder of our company or transfer the aforementioned shares/debentures to a person of your choice. Please let us know whether you would like to elect yourself to be registered as a shareholder/debenture holder of the company or transfer the shares or debentures to others
Please comply with this requirement within 90 days from the date of this notice, failing which the board thereafter will withhold payment of all dividends, bonuses and other monies payable in respect of the shares/debentures mentioned above of the deceased shareholder/debenture holder.
Thanking you,
Yours faithfully,
BY ORDER OF THE BOARD
SECRETARY
 
 
 
Refusal of transfer of shares
Sec. 111 – Notice to the transferee
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
 
To
Shri……..,,
Jaipur.
 
Notice of refusal to transfer shares
Folio No…………………..
Dear Sir,
500 equity shares having consecutive numbers 14501 to 15000
This is to notify you that the Company has received the above scrip with a transfer deed duly completed for registration in your name out of the name of Shri……..
It is regretted that signature of the transferor in the deed materially differs from that of the specimen recorded with us while the deed is returned to your for rectification, we are holding the share scrip unregistered.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary.
Shri ……..
Gurgaon.
 
For information. He is requested to inform the Company the details of sale of the shares etc. at an early date.
 
Refusal of transmission of shares
Sec. 111 – Notice to the transferee in case of transfer by operation of law
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the………….., 200……
Notice of refusal of transmission of shares under section 111 of the Companies Act, 1956
 
To
Shri…….,
New Delhi.
 
Dear Sir,
We regret to learn from your letter dated………, 200….., the death of your father, Shri………., who was a shareholder of this company for a very long time.
While we express our sympathy for the bereaved family, we would point out that your request for transmission of shares to your name being contrary to the articles of the Company cannot be entertained by the company.
 
Pursuant to the articles of the Company, the executor or administrator of a deceased member (not being one of several members registered jointly in respect of a share ) shall be the only person recognized by the company as having any title to the shares registered in the name of such member. Before recognizing any executor or administrator, the Board may require him to obtain a grant of probate or letter of administration or other legal representation, as the case may be, from a competent Court in India and having jurisdiction over the Faridabad.
To comply with the provisions of the above articles of the Company, we would request you to obtain a legal sanction, as detailed above, and send the same to us for our perusal with the share-scrips, which are hereby returned to you.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
 
 Application to CLB for approval for issue of share warrants
Sec. 114 – Public notice for Application to Central government for approval for the issue of share warrants
PREM INFOTECH PVT. LTD.
Jaipur
Notice is hereby given for information of the general public that in terms of the general body resolution dated………….and pursuant to the provisions of Section 114 of the Companies Act, 1956, the Company is making an application seeking approval for the issue of …………share warrants of Rs …………each to the registered shareholders of the company.
The following are the reasons for such issue :
1.…………………..
2.…………………..
3.…………………..
 
Any person being adversely affected by the said issue may intimate the Company within 21 days from the date of publication of this notice.
 
By order of the Board
Secretary
 
 
 
 
 
 
 
 
 
Issue of Share Warrants
Sec. 114 – Notice to Stock Exchange regarding issue of share Warrants
PREM INFOTECH PVT. LTD.
Jaipur
Dated…………..
To
The Secretary,
Bombay Stock Exchange,
Dalal Street,
Mumbai.
 
Dear Sir,
Notice regarding issue of Share Warrants
 
This is to inform you that the shareholders of the company at the Extraordinary General Meeting held on…………..accorded their consent for the issue of share warrants by the Board of Directors to the registered shareholders of the company, on their surrendering their share certificates the said resolution of the general body, is subject to the approval of the Central Government, for which purpose the necessary application has been made to the Company Law Board.
A certified copy of the above General Meeting resolution is enclosed herewith.
 
Yours faithfully,
For PREM INFOTECH PVT. LTD.
Secretary
 
 
 
 
Conversion of Preference Shares into debentures
Sec. 100 – Notice of shareholders of meeting to convert preference shares into debentures
PREM INFOTECH PVT. LTD., JAIPUR
NOTICE
Registered Office :
NOTICE is hereby given that an Extraordinary General Meeting of PREM INFOTECH Pvt. Ltd. will be held on……….day, the………day of………..200…….at………..to transact the following business:
I. To consider and if though fit, to pass with or without modifications the following resolution, as a Special Resolution:
"RESOLVED that subject to the confirmation of the Hon’ble High Court at………….and other appropriate authorities, institutions or bodies, consent of the company be and is hereby accorded to the reductin of share capital of the company with effect from………..day of………200.., by canceling the existing………………cumulative preference shares of Rs…………each fully paid-up, aggregating to an equivalent amount of Rs…………….and effecting such cancellation by issue and allotment of 14% non-convertible redeemable secured debentures of Rs. ………….each fully paid, aggregating to an equivalent amount of Rs………….to the holders of the said preference shares in the manner and on the terms and conditions mentioned here-in-below:
(a) The company will issue and allot………..non-convertible redeemable secured debentures of Rs……….ech (at par) fully paid-up to the aggregate value of Rs..………..to the persons who shall be the holders of any one or more of the said 9% cumulative preference shares on such date as may be determined by the Board of directors in this regard, in the ratio of one such debenture of Rs.…………….for every one such preference share held.
(b) The debenture will carry interest at14% per annum payable half-yearly on 30th September and 31st March every year.
(c) The debentures will be secured by a mortgage/charge on the company’s movable/immovable properties as may be decided by the Board of Directors in consultation with the Financial Institutions/Banks
(d) The debentures will be redeemed at par after the expiry of five years but before the expiry often years from the date of allotment of the debentures by one or more installments at the option of the company by giving three months prior notice.
(e) The allotment of the debentures to the extent they relate to the non-resident members of the company shall also be subject to the approval of the Reserve Bank of India under the Foreign Exchange Regulation Act, 1973.
(f) The trustee(s) of the holders of the said debentures will be appointed by the Board of directors of the company.
 
RESOLVED FURTHER that the Board of directors of the company may assent to any modifications to the company may assent to any modifications to the terms and conditions to the cancellation of the said preference shares and also issue/allotment of the debentures as the Hon’ble High Court and/or the Controller of Capital Issues may impose or/and other appropriate authorities
RESOLVED further that for the purpose of giving effect to the above, the Directors be and are hereby authorized to give such directions as they may think fit and proper, including directions for settling any questions or difficulties that may arise in regard to the issue and allotment of debentures, and to do all acts, deeds, matters and things of whatsoever nature as the Directors in their absolute discretion consider necessary, expedient and proper.
RESOLVED further that the consent of the company be and is hereby accorded in terms of section 293(1)(a) of the Companies Act, 1956, and other applicable provisions if any, to the creation by the Board of directors of the company of such mortgages and charges in addition to the existing mortgages, charges and hypothecations created by the company as the Board may direct on the assets of the company, both present and future, for securing the 14% non-convertible redeemable debentures aggregating to Rs…………..together with interest to be issued by the company.
 
 
By order of the Board
Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Taking record of debenture holder for redemption of debentures
Sec. 121 – Public Notice informing record date to debenture holders for redemption debentures
PREM INFOTECH PVT. LTD.
Regd. Office :
NOTICE
NOTICE is hereby given that a Record of the holders of 15% non-Convertible Debentures of RS 100/- each allotted on………………will be taken on…………This Record Date is for redemption of the said Debentures at a premium of 5% of face value due on…………….. as per terms of issue and for payment of interest for the period upto ……………..Request for transfer buy-back etc. if any, must reach the Company’s Registered Office on or before the……………..
The Debenture holders whose names stand on the Company’s Register on the Record Date will receive a notice asking them to surrender their Debentures certificates/Letters of Allotment duly discharged (by signatures on the reverse by all the joint holders) either personally at the registered office or by registered post.
 
Place : For ........... Limited
Date : Company Secretary.
 
 
 
 
 
 
 
 
 
 
 
 
 
Calling a meeting of debenture-holders
Sec. 119 – Notice calling a meeting of the debenture-holders
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the…………….., 2000
NOTICE
Notice is hereby given that a General Meeting of the holders of 11 per cent secured debentures of Rs. 1,000/- each of the company constituted and secured by the debenture-trust deed dated the……….., 200…..as modified by a supplemental trust deed dated the……., 200….., and further modified by another supplemental trust deed dated the………, 200……, will be held at the registered office of the company at Raja Park, Jaipur, on………….., the……….., 200….., at……..a.m./p.m. to consider, and if though fit, to pass with or without modification, the following resolution which will be proposed as a Special Resolution as defined in clause……..of the trust deed:
"RESOLVED that subject to the provisions of section 119 of the Companies Act, 1956, the trust deed dated the……………., 200……, for 1,000, 11 per cent secured debentures of the company and made between the company of the one part and Shri……… and ……… of the other part be modified by a supplemental trust deed dated the…………, 200….., and another supplemental trust deed dated the………., 200.., by giving consent to following matters:
 
1. Approves, sanctions and assents to such modifications or arrangements in respect of the rights of the holders of the said secured debentures and such further modifications of the trust deed as are involved in or necessary to give effect to the provisions of the supplemental deed hereinafter mentioned; and
2. Authorizes Shri……. and ………as the trustees for the time being of the trust deed (hereinafter called `the trustees’) to concur in and execute a deed supplemental to the trust deed in terms of the draft which has been produced at the meeting and for the purposes of identification signed by the Chairman thereof with such modifications (if any) as may be approved by the trustees and bank/institution as the principal holders of the said 11per cent secured debentures"
 
 
BY ORDERS OF THE BOARD
Director.
 
 
 
 
 
Requisition by Debenture holders
Sec. 119 – Notice of Requisition given by Debenture-holders
From
1.
2.
3.
 
To
Bank
Debenture/Trustees
 
Dear Sirs,
Ref : – Debenture Trust Deed dated……………….
 
We, the undersigned debenture-holders, holding more that one-tenth in value of the debentures issued by the company a set out in the Schedule hereto require you, in terms of clause………….of the Debenture Trust Deed referred to above, to convene a meeting of the debenture holders, to transact the following business:
………………………………………………………………………………………………………………
Name of requisitionist Number of debentures Distinctive number
held
………………………………………………………………………………………………………………
 
 
 
 
 
………………………………………………………………………………………………………………
 
 
Debenture-holders
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Satisfaction of charges
Sec. 138 – Notice of satisfaction of charge in Form No. 17 of the Companies (Central Government’s) General Rules and Forms, 1956
Registration No. Nominal
of company…………… capital Rs. ………….
 
THE COMPANIE ACT, 1956
Memorandum of complete satisfaction of charge
(Pursuant to section 138)
Name of Company : PREM INFOTECH PVT. LTD.
Presented by ...........,
Secretary
PREM INFOTECH PVT. LTD. hereby gives notice that the registered charge being a deed of mortgage over the land, buildings and other fixed assets of the company situated at Nagaur in the State of Rajasthan, dated the………..200……, in favour of………..Bank, of which particulars were registered with the Registrar of Companies on the…………200.., was satisfied in full on the…………,200….., the debts for which the charge was given having been paid or satisfied.
 
Sd/- ...........
Signature
Secretary
Designation or position in relation to the company
 
Dated the………….., 200….
 
 
 
 
 
Situation/change of situation of Registered Office
Sec. 146 – Notice of situation or situation of the registered office of a company in Form No. 18 of the Companies (Central Government’s) General Rules and Forms, 1956
FORM NO. 18
(Pursuant to section 146)
Registration No. ……………
Nominal capital Rs. ………..
Name of the company………
Notice is hereby given that
1.(a) the registered office of the company is situated……………with effect from………(date)
(b) the situation of the registered office of the company was changed from……….to……… with effect from…………….date
2. Situation of registered office falls under the jurisdiction of…………………………………(name of police station)
Signature…………………………
Name…………………………….
(In Block Capitals)
Designation………………………
 
Dated the……………..day of……….200……………………."
 
 
 
 
 
 
Notice of change of registered office
Sec. 146 – Press advertisement of notice of change of registered office after change
PREM INFOTECH PVT. LTD.
NOTICE
Notice is hereby given that by a resolution of the Board of directors of ABC & Company Ltd., passed on the………., 200……, the registered office of the Company has been shifted on and from the…………., 200……., to Raja Park, Jaipur, and in compliance with the provisions of section 146(2) of the Companies Act, 1956, necessary intimation has been given to the Registrar of Companies, Bombay.
Any person dealing with PREM INFOTECH PVT. LTD. ,at any office or place other than the registered office, as above, will be doing so at his own risk.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….200….
Place:
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice of change of registered office
Sec. 146 – Press advertisement of notice of change of registered office before change.
PREM INFOTECH PVT. LTD.
NOTICE
 
Notice is hereby given that in terms of section 146(2) of the Companies Act, 1956, the registered office of the Company will be shifted from………….., Jaipur, to Raja Park, with effect from the……………., 200…….. to…………
 
BY ORDER OF THE BOARD OF DIRECTORS
(...........)
Secretary
Dated the……………..200……
 
 
 
 
 
 
 
 
 
 
 
 
 
Closure of register of members or debenture holders
Sec. 154 – Notice for closure of register of members or debenture holders
 
PREM INFOTECH PVT. LTD
NOTICE
Notice, pursuant to section 154 of the Companies Act, 1956, is hereby given that the register of members and the share transfer books of the company will remain closed from………., 200…..to……, 200…., both day inclusive, for the purpose of payment of dividend at the rate of 20 (twenty) per cent on the ordinary shares of the company in respect of the financial year ended with the…….., 200….., subject to deduction of tax. This dividend, if declared at the forthcoming Annual General Meeting to be held at the registered office of the company at Jaipur, on……….., the…….., 200…, at……..a.m. will be made payable on or after the…….200…, to those members whose names appear on the register of members of the company on………, 200.. or to their banks or other mandates the shareholders of the company are requested to forward to the company income-tax exemption certificates or duly completed statement in Form No. 14B (in duplicate) under the Income-tax rules, as may be applicable, not later than the………., 200.., as it would not be possible for the company to act upon such certificates or statements received after that date.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Registered Office :
Raja Park,
Jaipur
Dated the…………,200…
 
 
 
 
 
 
 
Change in the date of closure of books
Sec. 154 – Notice informing change in the date of closure of books of company
 
To
The Debenture-holders
 
Sub :- Payment of interest on the non-convertible portion of the 15% debentures of Rs. 100/- each.
 
Dear Sir/Madam,
We refer to our previous notice dated 24th March, 2000 informing the debenture-holders of the book closure which was scheduled to be held from 21th May, 2000 to 29th May, 2000 for the purpose of interest payment on 26th June, 2000.
However, due to several requests received from debenture-holders/brokers, we will be accepting transfer documents up to 31st May, 2000.Therefore, the Books of the Company would now be closed from Saturday, 1st June, 2000 to Monday 10th June, 2000 both days inclusive for the payment of interest due on 15th June, 2000. The earlier Book closure dates, therefore, now stand revised.
 
By order of Board
(………………..)
Company Secretary
PLACE :
DATED :
 
 
 
 
 
 
Closure of register of debenture-holders
Sec.154 – Public notice of closing of register of debenture-holders
 
PREM INFOTECH PVT. LTD
NOTICE
(11 ½ per cent debenture-holders)
 
Notice is hereby given that, pursuant to section 154 of the Companies Act, 1956, the register of debenture-holders and stock transfer register of this company will remain closed from……….., 200……to……., 200…., both days inclusive, for the purpose of payment of interest due on the 11 ½ per cent debenture-holders 1999-00 for the half-year ending as at…………, 200…. The warrants in payment of the interest for the said half-year will be posted to those debenture-holders whose names appear on the register of debenture-holders as on…………., 200….
 
BY ORDER OF THE BOARD
(...........)
Secretary
Registered Office :
Raja Park,
Jaipur.
Dated the……….., 200……
 
 
 
 
 
 
 
 
Payment of interest to debenture holders
Sec. 119 read with clause 17 – Fixing of record date for payment of interest the Debenture-holders of the Company by newspaper advertisement
Ref :- 1,35,480-14.5% Secured fully Convertible Debentures of Rs. 500 each.
The Debentureholders are hereby informed that Friday, the 25th February, 2000, is fixed as the Record Date for payment of interest for the period ending 25th February,2000. Interest Warrants will be posted in March, 2000 at the Registered Address of those Debentureholders whose names stand in the Register of Debentureholders of the Company on the aforementioned date.
 
For ........... Limited
Company Secretary
Place :
Dated :
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Rectification of register of members/debenture-holders
Sec. 111 – Notice of rectification of register of members/debenture-holders
"THE COMPANIES ACT, 1956"
FORM No. 21
Registration No. ………………
Nominal capital ………………
NOTICE OF THE COURT’S/COMPANY LAW BOARD’S ORDER
(Pursuant to section……………..)
1. Name of the company………………………………………………………………………………..
2. Name of the Court/Company Law Board with location……………………………………………..
3. Date of passing the order…………………………………………………………………………….
4. Section of the Companies Act under which order passed……………………………………………
An authenticated copy of the order is attached.
 
Signature……………………………………
Name……………………………………….
(In Block Capital)
Designation…………………………………
Dated the……………… day of………..200…
 
 
 
 
 
 
 
 
Opening of foreign register of members/debenture-holders
Sec. 157(2) – Notice of opening of foreign register of member or debenture-holders
Registration No. Nominal…………………..
of company………….. Capital Rs. ……………….
 
THE COMPANIES ACT, 1956
NOTICE OF OPENING OF FOREIGN REGISTER
[Pursuant to section 157(2)]
Name of company : PREM INFOTECH PVT. LTD.
Presented by : ........... Secretary.
PREM INFOTECH PVT. LTD. hereby gives you notice, pursuant to sub-section (2) of section 157 of the Companies Act, 1956, that the company has opened a foreign register of members/debenture-holders and that this is being kept at No. 45, Willington Street, New York in the United States of America with effect from the…………, 200….
 
FOR AND ON BEHALF OF
PREM INFOTECH PVT. LTD.
(...........)
Secretary.
Regd. Office :
Raja Park,
Jaipur.
Dated the…………., 200….
 
 
Change of situation of office of keeping foreign register
Sec. 157(2) – Notice of change of the situation of office of keeping of foreign register
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
 
Date the…………, 200…..
 
To
The Registrar of Companies,
Bombay.
 
Dear Sir,
 
Sub : Notice of the change of the situation of the office where foreign register is kept under section 157(2)
 
PREM INFOTECH PVT. LTD. gives you notice that there has been a change of situation of the office where the foreign register of members/debenture-holders used to have been kept by the company and as notified to you under our reference No……….dated the………, to the new office of the company at 45, Willington Street, New York in the United States of America with effect from the……….., 200……
 
FOR AND ON BEHALF OF
PREM INFOTECH PVT. LTD.
(...........)
Secreatry,
Dated the…………, 200…
 
 
 
Discontinuance of foreign register
Sec. 157(2) – Notice of discontinuance of foreign register
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
Dated the…………., 200…
 
To
The Registrar of Companies,
Maharashtra.
 
Dear Sir,
Sub : Notice of discontinuance of the foreign register under section 157(2)
 
PREM INFOTECH PVT. LTD. hereby gives you notice that the foreign register of the members /debenture-holders maintained by the company at 23,Fleet Street, London EC 4 in United Kingdom notice of opening of which was given to you under reference No………, dated the……………, 200…., has been discontinued with effect from the…………., 200…
 
FOR AND ON BEHALF OF
PREM INFOTECH PVT. LTD.
(...........)
Secretary.
Dated the……….., 200……
 
 
 
Change of name
Sec. 21 – Public Notice of Change of Name u/s 21 of the Companies Act, 1956
 
PREM INFOTECH PVT. LTD.
Registered Office………….
NOTICE
NOTICE is hereby given that the name of the Company ........... Ltd. Has been changed to PREM INFOTECH PVT. LTD. All concerned parties are hereby notified to take note of this change and address all correspondence and remittances in future in the new name to the Registered Office of the company.
Dated this……………day of…………200…. .
 
BY ORDER OF THE BOARD
COMPANY SECRETARY
Registered Office :
Raja Park,
Jaipur.
 
 
 
 
 
 
 
 
 
 
General Meeting for change of name
Sec. 21 – Notice of convening a General Meeting for change of name
INNOVATIVE ENGINEERING CO. LTD.
Registered Office………….
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the company will be held at the registered office of the company at 9, Palika Market, New Delhi – 110 001, on……….., the………, 200…….. at……….a.m./p.m. for the following purpose :
To consider and, if though fit, to pass with or without modification the following resolution as a Special Resolution:
 
"RESOLVED that subject to the approval of the Registrar of Companies (delegated by the Central Government) pursuant to section 21 of the Companies Act, 1956, the name of the company be changed from Innovative Light Engineering Co. Ltd. To Symcox Light Engineering Co. Ltd. and that the name of Innovative Light Engineering Co. Ltd., wherever it appears in memorandum, articles, documents, contracts, etc., be substituted by the new name Symcox Light Engineering Co. Ltd. in due course."
 
BY ORDER OF THE BOARD
(....….…….....)
Secretary
Dated the………….., 200…
 
 
 
 
 
 
 
 
 
General Body Meeting and Class Meeting
Sec. 21 – Composite Notice of General Body Meeting and Class Meeting
PREM INFOTECH PVT. LTD.
(Registered Office………….)
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the company will be held at the registered office of the company at…………..on……….., the…………. day of………….200…….at A.M./P.M. for the following purpose……………..
Further notice is hereby given that immediately after the conclusion of the Extraordinary General Meeting, a class meeting of the preference shareholders of the company will be held at the same place to transact the following business ……………….
BY ORDER OF THEBOARD
Secretary.
Dated the…………, 200….
 
 
 
 
 
 
 
 
 
 
 
 
 
Rectification of name of company
Sec. 22 – Notice of meeting for rectification of name of company
PREM INFOTECH PVT. LTD.
Regd. Office :
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the company will be held at the registered office of the company at 27, Palika Bazar, New Delhi – 110 001, on……….., the………, 200…… at……a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as an Ordinary Resolution :
"RESOLVED that previous approval of the Central Government having been obtained vide letter No…………. dated the………., 200………or the rectification of the name of the company, the existing name of the company be and is hereby changed to PREM INFOTECH PVT. LTD. and that the name of the company as ........... & Company Limited, wherever, appears in the memorandum, articles, documents, contracts etc., be substituted by the new name mentioned herein."
 
BY ORDER OF THE BOARD
(………………)
Secretary.
Dated the……………, 200…
 
 
 
 
 
 
 
 
 
 
 
Meeting to dispense with the word `Limited’ in the name
Sec. 25 – Notice convening meeting to dispense with the word `Limited’ in the name
BHARAT BHARTI CHARITABLE SOCIETY LIMITED
Regd. Office :-
547/6 , Raja Park ,
Jaipur –302004.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the company at 230/3, Raja Park, Jaipur –302004 on…………, the…………, 200…. at………..a.m./p.m. to consider and, if deem fit, to pass with or without modification, the following resolution as a Special Resolution :
"RESOLVED that the Regional Director (delegated by the Central Government) having been granted a licence in accordance with the provisions of section 25(3) of the Companies Act, 1956, the name of the company be changed by omission of the word `Limited’ from its name which henceforth be called as Bharat Bharati Charitable Society."
 
BY ORDER OF THE BOARD
(………………..)
Secretary.
Dated the…………….., 200….
 
 
 
 
 
 
 
 
 
General Meeting for adoption of a new article
Sec. 31 – Notice of a General Meeting for adoption of a new article
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
Dated the………., 200…
NOTICE
Notice is hereby given that the Extraordinary General Meeting of the company will be held at the registered office of the Company at Raja Park, Jaipur, on…………, the………, 200….at………a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as a special resolution :
"RESOLVED that the Regulations contained in the printed document submitted to the meeting having been initialed for the purpose of identification by the Chairman hereof be and are hereby approved and adopted as the Articles of Association of the company in substitution for and to the exclusion of all existing articles of the company."
 
BY ORDER OF THE BOARD
(.......……....)
Secretary.
 
 
 
 
 
 
 
 
 
 
Alteration of Articles of Association for increase of capital
Sec. 31 – Notice to effect the alteration of Articles of Association by increase of authorized capital
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that the Extraordinary General Meeting of the company will be eld at the registered office of the company at Raja Park, Jaipur, on ………….., the………, 200..…….at……a.m. /p.m. to consider and, if though fit, to pass with or without modification the following resolutions –
(a) as Ordinary Resolution :
"RESOLVED that the authorized share capital of the Company be increased from Rs. 5,00,00,000/- to Rs. 12,00,00,000/- by creation of 70,00,000 new equity shares of RS 10/- each ranking pari passu with the existing equity shares"
(b) as Special Resolution:
"RESOLVED that clause 5 of the Memorandum of Association of the Company including the marginal notes thereof, be amended by substituting therefore the following clause:
"5. The authorized capital of the company is Rs. 12,00,00,000 (Rupees twelve crores) consisting of 1,20,00,000 equity shares of RS 10/- each with power to increase the capital and to issue any of the original share or shares or shares as preferential or guaranteed shares"
(c) as Special resolution:
 
"RESOLVED that the Articles of Association of the company be altered by substituting the following new article…………….in place of the present article…………thereof:
"The authorized share capital of the company is Rs. 12,00,00,000/- divided into 1,20,00,000 equity shares of RS 10/- each."
 
BY ORDER OF THE BOARD
(.......……..)
Secretary.
Dated the…………….., 200..
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Extraordinary General Meeting for Change of Name
Sec. 31 – Notice of General Meeting for change of name
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that the Extraordinary General meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on ………….., the…….., 200…… at…….a.m. /p.m. to consider and, if though fit, to pass the following resolution as Special Resolution with or without modification :
"RESOLVED that subject to the approval of the Central Government under section 43A(4) of the Companies Act, 1956, the company be converted into a private company and that the name of the company be changed to "PREM INFOTECH PVT. LTD."
 
BY ORDER OF THE BOARD
(……..........)
Secretary.
Dated the……………, 200…….
 
 
 
 
 
 
 
 
 
Approval for issue of shares at a discount
Sec. 79 – Notice of General Meeting for obtaining approval for issue of shares at a discount
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
NOTICE
Notice is hereby given that the Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on……….., the………, 200…at……..a.m./p.m. to consider and, if though fit, to pass the following resolution as Ordinary Resolution with or without modification :
"RESOLVED that subject to the approval of the Company Law Board, the Board of Directors of the Company, be and is hereby authorized to issue in accordance with the provisions of section 79 and other applicable provisions of the Companies Act, 1956, to the issue of 5,00,000 equity shares of RS 10/- each in the capital of the company at a discount of not exceeding ten per cent of the face value of the shares hereof."
 
BY ORDER OF THE BOARD
(.......……...)
Secretary.
Dated the…………., 200…
 
 
 
 
 
 
 
 
 
Approval for issue of sweat equity shares
Sec. 79A – Notice of general meeting for obtaining approval for issue of sweat equity shares
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park, Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the company at Raja Park, Jaipur, on ……….. the…….200…at ………..A.M./P.M. to consider and, if though fit, to pass the following resolution as special resolution with or without modification:
RESOLVED that pursuant to article…………..of the Articles of Association of the Company and also pursuant to section 79A of the Companies Act, 1956,…………sweat equity shares at Rs……… per share be and are hereby issued at a discount of 10% to the employees of the Company who are working as…………….in the Gurgaon Factory of the Company.
RESOLVED further that the Board of directors of the Company be and is hereby authorized to take each and every action in order to implement the aforementioned resolution and/or any thing that is related to it or ancillary or incidental to it.
 
By order of the Board
Secretary
Dated………………..2000
 
 
 
 
 
 
 
 
Reduction of Capital
Sec. 100(1)(e) – Notice of meeting to consider reduction of capital
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held on………….. the…………..day of………… 200…. at………..a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolutions as Special Resolutions:-
"RESOLVED that pursuant to section 100 of the Companies Act, 1956 and subject to the confirmation of the High Court at…………..and other appropriate authorities in this regard, the authorized share capital of the Company be and is hereby reduced from Rs………consisting of…………equity shares of Rs. 10/- each fully paid-up to Rs……..consisting of……….equity shares of Rs. 5/- each fully paid-up and to effect such reduction by returning to the holders of the equity shares, the paid-up value thereon to the extent of Rs. 5/- per share.
RESOLVED further that for the purpose of giving effect to the above, the Directors be and are hereby authorized to give such directions as they may think fit and proper, including directions for settling any questions of difficulties that may arise and to do all acts, deeds, matters and things of whatsoever nature as the Directors in their absolute discretion consider necessary expedient and proper.
 
BY ORDER OF THE BOARD
(....………......)
Secretary.
Dated the………….., 200…
 
 
 
 
 
 
Fixing Record Date for issue of Secured Redeemable Partly Convertible Debentures on Right basis
Sec. 81 – Public notice informing about the record date fixed for issue of secured redeemable partly convertible debentures on rights basis
PREM INFOTECH PVT. LTD.
 
Regd. Office :
 
Notice is hereby given, pursuant to section 154 of the Companies Act, 1956 that the Board of directors of the Company has fixed…………..as Record Date for the purpose of issue of……………14% secured Redeemable Partly Convertible Debentures of Rs. …………..each on rights basis to the existing Equity Shareholders in the proportion of one 14% Partly Convertible Debenture of Rs………..for every ten equity shares of Rs. 10/- each held.
 
By order of the Board
Place : Secretary
Date :
 
 
 
 
 
 
 
 
 
 
 
Issue of debentures or raising of loans with conversion clause
Sec.81(3) – Notice convening a General Meeting for issue of debentures or raising of loans with conversion clause
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………., the………, 200… at…….a.m./p.m. to consider and, if though fit, to pass with or without amendments, the following resolution as a Special Resolution :
"RESOLVED that pursuant to the provisions of section 81(3) and other applicable provisions, if any, of the Companies Act, 1956, and subject to the vetting of Securities and Exchange Board of India (SEBI) and subject to such modifications and/or conditions, as may be prescribed by SEBI at the time of vetting (which modifications and/or conditions the Directors are hereby authorized to accept), the company to borrow a sum of Rs. 100 lacs by issue of 1,00,000 14 per cent convertible bonds of Rs. 100/- each subject to the following terms and conditions, viz.,
 
1. The such bonds of Rs. 100/- each at par shall be offered in the first instance to those who are members of the existing equity shares of the company and whose names appear in the register of members of the company on such date as may be hereafter fixed by the Directors, in that behalf, in the proportion of one such bond of Rs. 100 each for every existing equity share held by such members respectively;
2. That the said bonds shall be issued at par;
3. That the full amount of Rs. 100/- per bond is payable with application;
4. That the holders for the time being of the bonds shall at any time within the period of six months at the end of five years from the date of allotment thereof by notice in writing delivered at the registered office of the company at least fifteen days before the end of five years from the date of allotment thereof be entitled to require the company on surrender of the bonds held by them respectively to allot to them in respect of each bond so surrendered by them and in satisfaction thereof as equity share of the company of Rs. 100 credited as fully paid;
5. That the holders for the time being of the bonds will on such surrender of the bonds held by them for conversion into equity shares be entitled to interest on the bonds so surrendered by them at the rate aforementioned up to the end of five years from the date of allotment thereof;
6. That the bonds will carry interest from the date of allotment thereof at the rate of 16 per cent per annum (subject to deduction of income-tax at the rates for the time being prescribed under the Income-tax Act, 1961, or any statutory modification or re-enactment thereof for the time being in force) and such interest will be payable by equal half yearly payments on the 30th day of September and 31st day of March in each year, the first of such half-yearly payments to be made for the proportional period from the date of allotment of the bonds to the 31st day of March or 30th day of September following, as the case may be, and such interest shall run up to the date of conversion of such bonds into equity shares, as the case may be, and in case of such redemption or conversion, interest may be paid for a broken period of less than six months;
7. That the bonds will, subject to the right of conversion attached thereto as hereinbefore provided, be redeemable at par on the expiry of twelve years from the date of allotment thereof on giving six months’ previous notice in writing;
8. That the members shall have aright to renounce their entitlement wholly or in part in favour of their nominees;
9. That the equity shares so to be allotted in satisfaction of the bonds as aforementioned will be allotted at one and the same time to all the holders of the bonds delivering such notice and surrendering their bonds to the company for conversion aforementioned and shall rank pari passu in all respect with the then existing equity shares of the company of Rs. 100 each save and except that such equity shares shall rank for dividend pro rata from the date of the allotment thereof;
10. That the bond will be issued in the form and subject to the conditions endorsed thereon as per the draft thereof tabled before the meeting and initialed by the Chairman, with power to the Board to agree to such modifications thereof as the SEBI may direct at the time of vetting of issue the bonds and as the Directors may deem fit;
11. That the offer shall be made by a notice specifying the number of bonds offered;
12. That the offer, if not accepted within the time specified, will be deemed to have been declined and the Directors will have the liberty to extend the time for acceptance generally or in respect of any particular holder;
13. That the bonds shall be subject to the Memorandum and Articles of Association of the company;
14. That the offer, if not accepted within the time specified, will be deemed to have been declined and the Board of Directors will have the power to dispose of un-subscribed number of bonds in such manner as they think most beneficial to the company;
15. That the bonds will be listed on…………….Stock Exchange;
16. that the certificates in respect of the bonds shall be completed and kept ready for delivery within three months from the date of allotment;
17. That it is clarified that the company shall be free to issue preference shares up to such limit and on such terms and conditions as the Directors deem fit without in any manner affecting the terms of aforementioned conversion."
BY ORDER OF THE BOARD
(.....…….....)
Secretary.
Dated ………., 200….
 
 
 
 
Reduction of Share Capital
Sec. 100 – Notice of General Meeting to consider reduction of share capital
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
NOTICE is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………., the……, 200…at……a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolutions as Special Resolutions:
 
"RESOLVED that subject to the confirmation by the Hon’ble High Court of Bombay, the share capital of the Company be reduced by paying off the holders of 20,000 equity shares of Rs. 100 each (fully paid-up) at a premium of RS 2/- per share being the capital in excess of the wants of the company.
RESOLVED further that the Board of Directors be and is hereby authorized to accept such modification of the aforementioned terms or carry out such directions as may be required by the said High Court to implement the aforementioned resolution."
 
BY ORDER OF THE BOARD
(.……..........)
Secretary.
Dated the……………, 200…..
 
 
 
 
 
Commencement of new business
Sec. 149(2A)(a) – Notice of General Meeting for adoption of a Special Resolution in accordance with the provisions of section 149(2A)
 
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that the Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…….., the……..200….at……a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolution as Special Resolution:
"RESOLVED that in accordance with the provisions of section 149(2A) of the Companies Act, 1956, approval be and is hereby accorded to the commencement of business of manufacture and commercial distribution of chlorine in liquid and tablet form and other preparations used as water purifier."
 
 
BY ORDER OF THE BOARD
(.........…………)
Secretary.
Dated the………..,200..
 
 
 
 
 
 
 
Commencement of new business
Sec. 149(2A)(b) – Notice of General Meeting for commencement of new business by a company formed after the commencement of the Companies (Amendment) Act, 1965
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that the Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…………., the………, 200...at…..a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolution as a Special Resolution.
"RESOLVED that pursuant to the provisions of section 149(2A)(b) of the Companies Act,1956, approval be and is hereby accorded to the commencement of business of investing moneys of the company not immediately required for the purposes of the company in the equity or preference share capital of any other body corporate subject to the limitations of section 372A of the said Act."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………, 200….
 
 
 
 
 
 
 
 
 
Notice by requisitionists to convene the meeting
Sec. 169 – Notice by requisitionists for convening an extraordinary general meeting
PREM INFOTECH PVT. LTD.
Regd. Office :
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company convened by the undersigned requisitionist(s) pursuant to section 169(6) of the Companies Act, 1956, will be held ………, the ………,day of…….., 200……., at……….a.m./p.m. at……….., to consider and, if though fit, to pass, with or without modification, the following resolution as a Special Resolution:-
"RESOLVED THAT………………………………………………………………"
 
Sd/-
(Requisitionist(s))
Date :
 
 
 
 
 
 
 
 
 
 
 
Extension of time for holding AGM
Sec. 166 – Notice to the Registrar of Companies for extension of time for holding the Annual General Meeting
To
The Registrar of Companies,
Jaipur
 
Dear Sir,
We write to inform you that pursuant to the provisions contained in Section 166(1) of the Companies Act, 1956, our Annual General Meeting is required to be held on ……… The Company has already served notice of the Meeting to the members of the Company. However, due to the communal riots, the entire city has been put under curfew as a result of which it has virtually become impossible to hold the Meeting on the day.
Under the circumstances, it is requested that we may kindly be granted extension of sixty days’ time upto ………………for holding the Annual General Meeting.
In this connection, we enclose the following documents for your kind perusal :
1. A certified true copy of the Board Resolution dated……………
2. A certified true copy each of the memorandum and Articles of Association of the Company.
3. A certified true copy of the balance-sheet and Profit and Loss Account.
4. Challan No. …………..date………….evidencing payment of fee.
We accordingly request you to kindly accord your approval to the extension of time upto…………for holding the Annual General Meeting of the Company at the earliest.
Thanking you,
Yours faithfully,
For ........... Limited
Secretary
 
 
 
Composite Public Notice of Annual General Meeting
Sec. 172 – Composite Public Notice of Annual General Meeting and for closure of Share Transfer Books and recommendation of dividend
PREM INFOTECH PVT. LTD.
Registered Office :
NOTICE
NOTICE is hereby given that the Fifteenth Annual General Meeting of the members of the Company will beheld at the Registered Office at 230, Raja Park, Jaipur –302004 of Friday, May 19, 2000 at 10.00 a.m. to transact the business as contained in the Notice dated April 9, 2000 which is being posted to all the members at their recorded addresses
Pursuant to Section 154 of the Companies Act, 1956 notice is also hereby given that the Register of members and the Share Transfer Books of the Company will remain closed from May15, 2000, to May19, 2000(both days inclusive).
The Board of Directors of the Company at its Meeting held on April 9, 2000 have recommended for the approval of the members at the forthcoming Annual General Meeting a Dividend of 10 per cent on the Equity Shares which will be paid on or about July1, to those members whose names will appear in the Register of Members of the Company on May 19th , 2000or to their mandates
Member are requested to notify any change in their addresses and dividend mandates to the Company.
 
By order of the Board
Secretary
PLACE :
DATED :
 
 
 
 
 
 
 
Composite Notice of Annual General Meeting (Another format)
Sec. 172 – Composite public notice of Annual General Meeting and closure of share transfer books
PREM INFOTECH PVT. LTD.
Regd. Office:………
Notice is hereby given that Annual General Meeting of the Company will be held on…………..(Day and date) at………………(Time) at……………(Place) to transact the business as set out in the Notice. The notice convening the Annual General Meeting together with the Explanatory Statement, Annual Accounts and Reports of Directors and Auditors thereon, are being dispatched to all the members at their registered addresses
Notice is also hereby given pursuant to Section 154 of the Companies Act, 1956 that the register of members and the Share Transfer Books of the Company shall remain closed from …………to………. (both days inclusive).
 
For PREM INFOTECH PVT. LTD.
Company Secretary.
Place :
Dated :
 
 
 
 
 
 
 
 
 
 
 
 
 
Board Resolution by Circulation
Sec. 289 – Passing of Resolution by Circulation of a Board Meeting
To Dated………………
Shri……………….
Director
Dear sir,
I am directed by the Chairman to enclose the resolution which is proposed to be passed by circulation pursuant to the provisions contained in Section 289 of the Companies Act, 1951.
You are requested kindly to return the resolution after putting your signatures in the space provided beneath the resolution.
Thanking you and with kind regards
Yours faithfully,
Secretary
RESOLUTION TO BE PASSED BY CIRCULATION BY THE DIRECTOR
RESOLVED that the Company do make an application under Section 166(1) of the Companies Act, 1956 to the Registrar of Companies, Rajasthan for extension of time for a period of thirty days for holding the Annual General Meeting of the Company on………
RESOLVED further that Secretary of the company be and is hereby directed to make the necessary application to the Registrar of Companies, Rajasthan and to do all such acts and deeds incidental or ancillary thereto.
 
For/Against
Signatures
 
 
 
 
 
 
Notice of address at which books of accounts are maintained
Sec. 209(1) – Notice of address at which books of accounts are maintained
"THE COMPANIES ACT, 1956
FORM NO. 23AA
Registration No………………..
Nominal capital Rs…………….
 
Notice of address at which books of accounts are maintained
(Pursuant to proviso to section 209(1))
 
Name of the company………….
Notice is hereby given that the Board of Directors of the Company has decided vide resolution, dated the………..day of…….. 200….. to keep the books of accounts of the company at……. (new full address) which falls under the jurisdiction of…….with effect from……
 
Signature……………………..
Name………………………….
(in Block Capitals)
Designation……………………
Dated the………………day of……………..200…."
 
 
 
 
 
 
 
Unaudited Half yearly financial results
Miscellaneous – Format of published unaudited half yearly financial results
PREM INFOTECH PVT. LTD.
UNAUDITED FINANCIAL RESULTS (PROVISIONAL) OF SIX MONTHS ENDED 30th SEPTEMBER, 2000
(rupees in lacs)
………………………………………………………………………………………………………………
Six Months Six Months Twelve Months
ended ended ended
30-9-2000 30-9-1999 31-3-1999
………………………………………………………………………………………………………………
 
1. Net Sales/ Income from operations 3,042 2,363 5,014
2. Other Income 61 64 116
3. Total Expenditure 2,673 2,084 4,404
4. Interest 198 139 315
5. Gross Profit after interest but before 232 204 411
depreciation and taxation
(1+2-3-4)
6. Depreciation 42 28 60
7. Provision for taxation 90 63 140
8. Net Profit (5-6-7) 100 113 133
9. Paid-up Equity Share Capital 221 221 221
10. Reserve N.A. N.A. 723
 
…………………………………………………………………………………………………………………
 Application to the Central Government for approval to the appointment of Managing Director
Sec. 269. – Letter forwarding Application to the Central Government for approval to the Appointment of Managing Director
 
To
The Secretary
Department of Company Affairs
Shastri Bhavan, 5th Floor, `A’ Wing,
Dr. Rajendra Prasad Road,
New Delhi – 110001.
 
Dear Sir,

Sub : Application for appointment of Managing Director
Pursuant to the provisions contained in Section 269 of the Companies Act, 1956, we are submitting the application in Form No. 25-A to the Companies (Central Government’s) General Rules and Forms for your approval to the appointment of Shri…………….as Managing Director of the company for a period of five years effective from………..to……….
As will be observed from the enclosed application, Shri…………is a technocrat having experience of fifteen years in the leather Industry holding top managerial position. It will be worthwhile to mention that in view of his rich experience he will be the best choice and right person to hold the position of Managing Director of the Company. The remuneration payable to Shri…………has been fixed at Rs……….as per details set out in the application enclosed. The proposal has been duly approved by the shareholders at their Extraordinary General Meeting held on……………
Since the remuneration proposed to be paid to Shri………….is higher than that stipulated in Schedule XIII to the Companies Act, 1956, the approval of the Central Government is requested.
We enclose the following for kind perusal:-
(1) Application in Form 25A duly filled in and completed in all respects
(2) Certified true copy of the Memorandum and Articles of Association.
(3) Certified true copies of the Annual Accounts together with directors’ and auditor’s report for the last five financial years
(4) Certified true copies of the resolution of Board/Shareholders’ Meeting.
(5) Certified true copy of newspaper clipping of notices published under Section 640B in original.
(6) Challan No…………dated………..for Rs………….evidencing payment of application fee.
 
We shall feel highly obliged if your approval is conveyed to us at an early date.
Thanking you,
Yours faithfully
For ........... Limited
SECRETARY
Encls As above.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Forwarding a copy of application for appointment of Managing Director
Sec. 269 – Letter forwarding a copy of the application for the appointment of Managing Director
To
The Registrar of Companies,
National Capital Territory of
Delhi and Haryana.
Dear Sir,
We are forwarding the copy of the application together with its enclosure submitted by us to the Central Government in Form 25A of the Companies (Central government’s) General Rules and Forms, 1956 for approval to the appointment of Shri………….as Managing Director of the Company for a period of five years effective from…………for your perusal.
Thanking you,
Yours faithfully,
Secretary
Dated……….
 
 
 
 
 
 
 
 
 
 
 
 
 
Payment of remuneration to all Managing/whole-time Director in uniform basis (Another Format)
Sec 269 – Notice of General Meeting in connection with payment of remuneration to all Managing/Whole-time directors on uniform basis
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park
Jaipur.
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………, the ……….., 200…….at……..a.m/p.m. to consider and, if though fit, to pass with or without modification the following resolutions as Ordinary Resolutions:
"RESOLVED that all resolutions relating to remuneration of the Directors previously passed by the members be and are hereby revoked.
RESOLVED further that subject to the compliance of the provisions of sections 198 and 309 of the Companies Act, 1956, read with Schedule XIII and any limits or guidelines introduced by the Central government, each director of the company, for the time being, employed as a Managing and/or Whole-time Director of the Company, shall be entitled to the remuneration as follows :
(a) A salary of Rs. 85,000/- per month.
(b) If a Director is an expatriate, an annual overseas allowance of 20 per cent of salary.
(c) Annual commission of 25 per cent of salary subject to a maximum of one per cent of the net profit of the company for the year in respect of which the commission is paid.
(d) The contribution by the company to provident and pension funds for his benefit of an amount not exceeding 15 per cent of his basic salary.
(e) The payment to him on his retirement or in the event of his earlier death to his estate, for each completed year of service with the company of an amount equal to half of his monthly salary immediately prior to his retirement or death.
(f) The provisions by the company of a partly furnished residential accommodation with facilities like repairs, painting and maintenance.
(g) The re-imbursement of all medical expenses incurred by him for himself, his wife and their dependent children.
(h) For an Indian national, provision for travel expenses for not more than the journey each year to any place within India and return for him, his wife and their dependent children for the purpose of annual leave.
(i) Leave with full pay and allowance for one month in a year or 1/11 of the period of service, as the case may be, with a right to accumulate up to a period of two months leave and otherwise in accordance with the rules applicable to the senior officers of the company.
(j) Free use of a telephone at his residence.
(k) Provision by the company for free use of a car with driver.
(l) Payment by the company of annual premium not exceeding Rs. 500/- for a personal accident insurance policy.
(m) All other terms or privileges or facilities shall be in accordance with the standard rules of the company applicable to the senior officers of the company."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………, 200….
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Appointment of Managing or Whole-Time Director or Manager who has not completed the age of twenty five years but has attained the age of majority
Section 269/Schedule XIII Part I(c)(i) – Notice of general meeting for appointment of Managing/Whole-time Director or manager who has attained the age of majority but has not completed the age of twenty five years
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur on……………the……….2000at………a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as a Special Resolution:
RESOLVED that pursuant to section 269 of the Companies Act, 1956 read with Schedule XIII Part I(c) (i) Shri ....... be and is hereby appointed as the Managing Director of the Company for a period of five years from………….2000to………2005 although he has not completed the age of twenty five years but he has attained the age of majority, who shall be entitled to the remuneration as follows subject to the limit provided in sections 198 and 309 of the Companies Act 1956:
(a) salary of Rs 45,000/- per month;
(b) contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income Tax Act, 1961;
(c) gratuity payable at a rate not exceeding half a month salary for each completed year of service;
(d) encashment of leave at the end of the tenure;
(e) the provision by the Company of a furnished residential accommodation with facilities like repairs, painting and maintenance;
(f) free use of a telephone at his official residence;
(g) provision by the Company for a free use of a car with driver;
(h) payment by the Company of annual premium not exceeding Rs 1,000/- for a personal accident insurance policy;
(i) all other terms of privileges or facilities will be provided to him in accordance with the standard rules of the Company applicable to the senior executives of the Company.
 
 
BY ORDER OF THE BOARD
Dated……………..the……………2000
Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Appointment of Managing or Whole-Time Director or Manager who has attained the age of seventy years
Section 269/Schedule XIII Part I(c)(i) – Notice of general meeting for appointment of Managing/Whole-time Director or Manager who has attained the age of seventy years
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur on…………the……..200…at………a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as a Special Resolution:
RESOLVED that pursuant to section 269 of the Companies Act, 1956 read with Schedule XIII Part I(c) (i) Shri ....... be and is hereby appointed as the Managing Director of the Company for a period of five years from…………2000to………….2005 although he has attained the age of seventy years and shall be entitled to the remuneration as follows subject to the limit provided in sections 198 and 309 of the Companies Act, 1956:
(a) salary of RS 65,000/- per month;
(b) contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income Tax Act, 1961;
(c) gratuity payable at a rate not exceeding half a month salary for each completed year of service;
(d) encashment of leave at the end of the tenure;
(e) the provision by the Company of a furnished residential accommodation with facilities like repairs, painting and maintenance;
(f) free use of a telephone at his official residence;
(g) provision by the Company for a free use of a car with driver;
(h) payment by the Company of annual premium not exceeding Rs 1,000/- for a personal accident insurance policy;
(i) all other terms of privileges or facilities will be provided to him in accordance with the standard rules of the Company applicable to the senior executives of the Company.
BY ORDER OF THE BOARD
Dated……………….the……………2000
Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Vacation of office by Director
Sec. 283 – Notice informing Vacation of Office by director
To
…………………………….
…………………………….
 
Dear Sir,
The Board of Directors of the Company have directed me to inform you that on account of your having absented from three consecutive meetings of the Board of Directors of the Company for a period of three months without obtaining leave of absence from the Board, your having become disqualified to continue as a Director, shall be deemed to have vacated office with effect from…………
The Company has filed the requisite form in this regard with the Registrar of Companies, Jaipur.
This is for your kind information.
Yours faithfully,
By order of the Board
 
Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
Removal of Director by Shareholder
Sec. 284 – Notice by shareholder for removal of a Director
Dated …………….
To
The Secretary
PREM INFOTECH PVT. LTD,
 
Dear Sir,
Pursuant to the provisions contained in section 284 of the Companies Act, 1956, I hereby give you notice of my intention to propose the undernoted resolution as an ordinary resolution at the………….General Meeting of the Company to be held at…………on………….at……..
To consider and if though fit to pass the following resolution :-
"RESOLVED that pursuant to the provisions of Section 284 of the Companies Act, 1956 Shri…………..be and is hereby removed from the office of director of the Company.
RESOLVED further that Shri………….be and is hereby appointed a Director of the Company in place of Shri…………..to hold office for the unexpired period of time due to be held by the removed Director".
 
Yours faithfully,
 
 
 
 
 
 
 
 
Resolution for Removal of Director (Another format)
Sec. 284 – Notice of intended resolution for removal of Director by a shareholder
 
NOTICE
To
The Secretary
PREM INFOTECH PVT. LTD,
Dear Sir,
We write to inform you that the Company has received a notice from a shareholder of the Company of a resolution for your removal from the office of director. The said resolution is intended to be moved at the…………….. General Meeting to be held at………….. on………200……….at………. hours
A copy of the aforementioned resolution is enclosed for your perusal. We draw your attention to the provisions contained in sub-section (3) of Section 284 of the Companies Act, 1956 pursuant to which you are entitled to be heard on the resolution at the meeting. Further in terms of sub-section (4) thereof you can make a representation in writing to the Company for notification to the members of the Company.
We also enclose the agenda of the Meeting with a request to attend the Meeting.
Thanking you
Yours faithfully
For PREM INFOTECH PVT. LTD,
 
Secretary
PLACE :
DATED :
 
 
 
 
General Meeting under section 293
Sec. 293(1)(a) – Notice of General Meeting under section 293
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on ……….., the………, 200……at……..a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolutions as Ordinary Resolutions:
"RESOLVED that in compliance with the provisions of section 293(1)(a) of the Companies Act, 1956, the consent of the Company be and is hereby accorded to the Board of Directors of the company for mortgaging in favour of Punjab National Bank ,Raja Park,all the immovable properties of the company both present and future and all other fixed assets both present and future of the Company as and by way of first charge by deposit of title deeds relating to the company’s immovable properties, in Hizara Khasara, district Dausa, in the State of Rajasthan, to secure the repayment of the term loan, the cash credit and other facilities being enjoyed by the company from the Bank up to a maximum limit of Rs. 5 crores together with interest, cost, charges, expenses and other moneys payable by the company to the Bank in relation thereto.
RESOLVED further that the Board of Directors of the Company be and is hereby authorized to do and execute all such acts, deeds, matters and things as may be necessary to implement the aforementioned resolution."
 
BY THE ORDER OF THE BOARD
 
(...….......)
Secretary,
Dated the………….., 200…..
 
 
 
Notice of General Meeting under section 293
Sec. 293(1)(a) – Notice of General Meeting
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…….., the………, 200……at……a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolutions as Ordinary Resolutions:
"RESOLVED that the consent of the Company be and is hereby accorded in terms of section 293(1)(a) and other provisions, if any, of the Companies Act, 1956, to mortgaging and/or charging by the Board of Directors of the Company of all or any part of the immovable properties of the Company wheresoever situated both present and future of every nature and kind whatsoever and/or creating a floating charge on all or any of the immovable properties of the company and the whole of the undertaking of the Company together with power to take over the management of the business and concern of the Company in certain events, to or in favour of all or any of:
(b) General Insurance Corporation of India (G.I.C.) and its subsidiaries;
(c) Trustees for the debenture-holders in respect of the debentures to be privately tabled with the Unit Trust of India (U.T.I.);
In order to secure-
(1) (a) Rupee term loans not exceeding Rs 250 lacs (Rupees two hundred and fifty
lacs) lent and advanced/agreed to be lent and advanced by the L.I.C. to the company
(b) Rupee term loans not exceeding Rs 200 lacs (Rupees two hundred lacs) lent and advanced/agreed to be lent and advanced by the G.I.C. and its subsidiaries to the company;
(c) The issue of privately tabled debentures not exceeding Rs 100 lacs (Rupees one hundred lacs) with U.T.I. and all amounts payable by the company in respect of the said debentures.
2. The interest at the respective agreed rates, compound/additional interest, commitment charges, premium on pre-payment or on redemption, charges, expenses and all other moneys payable by the company to L.I.C., G.I.C. and its subsidiaries, and U.T.I. in terms of their respective letters of sanction /memorandum of terms and conditions, entered into/to be entered into by the company in respect of the said term loans/debentures.
"RESOLVED further that the Board of Directors of the Company be and is hereby authorized to finalize with L.I.C., G.I.C. and its subsidiaries and the U.T.I. the documents for creating the aforementioned mortgage and/or charges and to do all such acts and things as may be necessary for giving effect to the above resolution."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….., 200……
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Meeting to allow extension of time for repayment of debt
Sec. 293(1)(b) – Notice of General Meeting to allow extension of time for repayment of debt
 
PREM INFOTECH PVT. LTD.
Regd. Office;
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………, the……….., 200….. at…….a.m/p.m. to consider and, if though fit, to pass with or without modification, the following resolution as an Ordinary Resolution:
"RESOLVED that pursuant to the provisions of section 293(1)(b) of the Companies Act, 1956, the Board of Directors of the Company be and is hereby authorized to grant extension of time for a further period up to…………, 200….., that is, the end of the financial year of the Company, for the repayment of the debt due by Shri……., a Director of the company to the aggregate amount of Rs 5,000/-."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….., 200…
 
 
 
 
 
 
 
 
 
214
General Meeting for allowing investment of compensation money to the Board
Sec. 293(1)(c) – Notice of General Meeting for allowing investment of compensation money to the Board
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on……….., the………., 200…..at…….a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as an Ordinary Resolution:
"RESOLVED that the authority be and is hereby accorded to the Board of Directors of the Company to invest Rs 45,00,000/- (Rupees forty five lacs) being the amount of compensation received by the company in respect of the company’s manufacturing undertaking inclusive of land, factory, building and machinery situated at Ghaziabad in the State of U.P., in acquiring any equity shares of a Company considered by the Board of Directors to be sound and yielding regular income there from."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………., 200…..
 
 
 
 
 
 
 
 
 
Borrowing in excess of paid-up Capital and free reserves of the Company
Sec. 293(1)(d) – Notice of General Meeting to approve borrowing in excess of paid-up capital and free reserves of the company
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on……….,the………, 200… at……..a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolutions as an Ordinary Resolution:
"RESOLVED that in supersession of the resolution passed at the Extraordinary General Meeting of the Company held on the ……….., 200…., consent be and I hereby accorded to the Board of Directors of the Company pursuant to section 293(1)(d) of the Companies Act, 1956, for borrowing from time to time any sum or sums of money which together with the money already borrowed by the company (apart from temporary loans obtained from the bankers of the Company in the ordinary course of business) shall not exceed in the aggregate at any one time Rs 150 lacs irrespective of the fact that such aggregate amount of borrowing outstanding at any one time may exceed the aggregate for the time being of the paid-up capital of the Company and its free reserves, that is to say, reserves not set apart for any specific purpose."
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………., 200……
 
 
 
 
Contribution to charitable funds in excess of the limits
Sec. 293(1)(e) – Notice of General Meeting to approve contribution to charitable funds in excess of the limits
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on……., the……, 200…..at……a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as an ordinary Resolution:
"RESOLVED that the consent of the Company be and is hereby accorded to the Board of
Directors contributing and /or subscribing from time to time to any national, charitable, benevolent, public or general and other funds not directly relating to the business of the company or the welfare of its employees up to an aggregate amount of Rs 5,00,000/- (Rupees five lacs only) in any financial year as may be considered proper by the Board of Directors notwithstanding that such amount in any financial year may exceed Rs 50,000/- or five per cent of the average net profits of the company, as determined in accordance with the provision of sections 349 and 350 of the Companies Act, 1956, during the three financial years immediately preceding, whichever is greater."
 
BY THE ORDER OF THE BOARD
 
(...........)
Secretary.
Dated the…………., 200……
 
 
 
Payment of remuneration/Commission to Directors not in whole-time employment of Company
Sec. 309 – Notice of General Meeting for payment of remuneration at a prescribed percentage of profit/commission to the Directors not in the whole-time employment of the company
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the Registered office of the Company at Raja Park, Jaipur on……….., the……., 200……at……a.m./p.m. to consider and, if though fit, to pass with or without modification the following resolution as a Special Resolution:
"RESOLVED that in conformity with article……….of the Articles of Association of the Company and clause (b) of sub-section (4) of section 309 of the Companies Act, 1956, authority be and is hereby accorded to the payment to the Directors of the Company not being Managing/Whole-time Director(s) of the Company (to be divided between the Directors not in the whole-time employment of the Company in such manner, as the Board of Directors may from time to time determine) one per cent of the net profits of the Company in each financial year over a period of five years extending up to and including the financial year of the company ending on………., 200……."
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………, 200…..
 
 
 
 
 
 
 
Proposal to pay Commission to Directors
Sec. 309(4) – Notice of General Meeting proposing to pay commission to the Directors more than one percent or three per cent as the case may be
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, on………., the……, 200…..at……a.m./p.m. to consider and, if though fit, to pass the following resolution, with or without modification, as Special Resolution:
"RESOLVED that in conformity with the second proviso to sub-section (4) of section 309 and section 310 of the Companies Act, 1956, and subject to the approval of the Central Government in terms of the aforementioned provisions, authority be and is hereby accorded to the payment to the directors of the Company not being a Managing/Whole-time Director of the Company of a commission at the rate of five per cent of the net profits of the Company, to be divided between them for a period of five years from…….. 200…. Expiring with the financial year ending on the……….., 200……"
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……….., 200……
 
 
 
 
 
 
Proposal for an increase of sitting fees to Directors
Sec. 310 – Notice of General Meeting proposing an increase of sittings fees beyond Rs 5,000/- per meeting attended by the Directors
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, on…………., the……., 200…..at……a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolution as a Special Resolution:
"RESOLVED that subject to the approval of the Central Government and pursuant to the provisions of section 310, approval of the Company be and is hereby given to the payment to each Director out of the funds of the Company for his services in attending meeting of the Board or a meeting of the committee thereof, a fee of Rs 5,500/- per meeting of the Board or committee, as the case may be, attended by him, besides, reimbursement of actual traveling, hotel or any other incidental expenses incurred by him consequent to his attending such Board/committee meeting and article……………of the Articles of Association of the company be altered by substitution of Rs 5,500/- in place of Rs 4000/-".
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………………, 200…..
 
 
 
 
 
 
Appointment of a relative of a director to office or place
Sec. 314(1B) – Notice of General Meeting for appointing a relative of a director to a place of office of profit pursuant to section 314(1B) of the Act
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…………, the………, 200……at……..a.m./p.m. to consider and, if though fit, to pass with or without modification, the following resolution as a Special Resolution:
"RESOLVED that pursuant to the provisions of sub-section (1B) of section 314 and other applicable provisions of the Companies Act, 1956, and subject to the approval of the Central Government, authority be and is hereby given to the appointment of Shri…., a relative of a Director of the Company, to hold and to continue to hold a place of office of profit under the Company pursuant to the terms and conditions as embodied in a service agreement which is hereby submitted before the meeting, being initialed by the Chairman hereof, at a salary in the grade of Rs………, plus other perquisites as applicable to the senior staff of the Company.
RESOLVED further that the Board of Directors be and is hereby authorized to effect such modification in the remuneration or the scale or any other perquisites payable to Shri ……. as may be approved by the Central Government and as may be agreed to by the Board and Shri ……".
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….., 200…..
 
 
 
 
 
Making loans to other bodies corporate
Sec. 372A - Notice of General Meeting for making loans to other bodies corporate
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on………, the…….., 200…… at……a.m./p.m. to consider and, if thought fit, to pass with or without modifications the following resolution as a Special Resolution:
"RESOLVED that pursuant to the provisions of section 372A of the Companies Act, 1956, the Board of Directors of the Company be and is hereby authorized to make any loan or give any guarantee, or provide security, in connection with a loan made by any other person to or to any other person by any body corporate which will exceed sixty per cent of the paid-up share capital and free reserves or hundred per cent or more of the Company’s free reserves which ever is more.
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………………, 200……..
 
 
 
 
 
 
 
Investment in shares in excess of the limits
Sec. 372A - Notice of General Meeting to invest in shares in excess of the limits
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the company at Raja Park, Jaipur, on…………, the…….., 200…..at……a.m./p.m. to consider and, if though fit, to pass the following resolution, with or without modification, as a Special Resolution:
"RESOLVED that pursuant to the provisions of section 372A of the Companies Act, 1956, and subject to any other applicable provisions of either the Foreign Exchange Management Act and any such other provisions, if any, authority be and is hereby accorded to the Board of Directors of the Company, to invest the funds of the Company in other bodies corporate in excess of 60 per cent of the paid-up share capital and free reserves of this Company or 100 per cent or more of the free reserves of this Company whichever is more".
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………., 200…..
 
 
 
 
 
 
 
Meeting of Creditors for acceptance of an arrangement
 
Secs .391-394 – Notice of meeting of the creditors for the acceptance of an arrangement
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE
Notice is hereby given to the creditors of the Company, both secured and unsecured, that a meeting of the creditors of the Company will be held at the registered office of the Company at Raja Park, Jaipur, on…………..,the……..,200……..at…….a.m./p.m. to consider and, if though fit, to accept the following scheme of arrangement, with or without modification subject to confirmation/approval of the Court;
WEHREAS the loan/cash credit obtained by the Company from its bankers is fully secured by a charge on the entire fixed assets of the Company and charge by way of hypothecation on the stocks, raw materials, book debts, and work-in-progress;
AND WHEREAS it is hereby agreed that the company will make a payment of thirty per cent of its unsecured debts for the time being shown in the books of the company in regular monthly instalments as may be found convenient by the Board of directors of the Company;
NOW THEREFORE IT IS AGREED that no part of the debt will carry interest and that the Company be allowed a moratorium for a period of three years from the date of this meeting and on the end of such period the company and the creditors again review the financial position of the Company for making an arrangement to pay the balance seventy per cent either at a time or by suitable instalments as may be agreed upon, and to pass the following resolution, with or without modification, as an Ordinary Resolution :
"RESOLVED that Shri…………..and Shri………., the Directors of the Company, be and are hereby jointly authorized to make a petition before the Hon’ble High Court at Mumbai under sections 391 and 394 of the Companies Act, 1956, for the approval/sanction of the aforementioned scheme and also to initiate further action as may be considered necessary by the Court".
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………….., 200……..
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Statement under section 393(1)(a) of the Companies Act, 1956
Sec. 393(1)(a) – Statutory statement giving the terms of the compromise or arrangement
Pursuant to the notice of a General Meeting of the members convened under the direction of the High Court at Bombay for the purpose of approving with or without modification a `Scheme of Amalgamation’ of International ABC Company Limited with your company and pursuant to the provisions of Sec. 393. the following statement is sent for your consideration.
The resolution to be submitted at the said meeting will read as follows-
1. International ABC Company Limited is a company limited by shares which was incorporated under the Companies Act, 1956, on the 2nd November, 1957.
2. International ABC Company is carrying on the business in switchgear and electrical equipments, etc.
3. Your Directors in consultation with the Directors of International ABC Company Limited have framed a scheme of the proposed amalgamation, a copy of which is attached hereto. Under the said scheme the entire undertaking of International ABC Company Limited subject to the debts, liabilities, duties and obligations will be transferred to your company without further act or deed by an order to be made by the High Court of Bombay under section 394 of the Companies Act, 1956.
4. Your Company is holding 74 per cent shares of International ABC Company Limited, besides the activites of the International ABC Company Limited, are in the engineering line which is also more or less the main object of your company. In fact, International C.D.W. Company Limited presently manufactures some of the electrical assembly lines and electrical equipment for your company which otherwise your company would have to purchase from the market. The Directors of your company and of International ABC Company Limited are, therefore, of the opinion that if the entire undertaking of International ABC Company Limited is amalgamated with your company the combined undertaking can and will be carried on more economically and more efficiently and considerable rationalization and economy in manufacture can be undoubtedly achieved leading to reduction of cost of production and increased profitability.
5. The transfer when sanctioned and subject to the fulfillment of further conditions mentioned in the relevant paragraph of the scheme will take effect from the 1st day of July, 2000, Since your company holds 74 per cent of the share capital of International ABC Company Limited, there shall be little consideration to be payable for the rest of the shares in International ABC Company Limited. The remaining shares are, however, subject to the approval of the Reserve Bank of India, which your company intends to purchase in full. If, in any event, approval of Reserve Bank of India is not received by your company on or before the effective date , your Directors shall have the power to fix or further the effective date depending on the suitability of the circumstances.
6. The shares held by the Directors of your company and International ABC Company Limited in respective companies are set out below and such Directors may accordingly be deemed to be interested or concerned in the scheme to the extent thereof:
…………………………………………………………………………………………………………………
Sr. Directors of Shares held Particulars Shares held in
No. your company in your International
company ABC
equity Company Ltd.
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
1.
2.
3.
4.
5.
6.
…………………………………………………………………………………………………………………
Sr. Directors of Shares held Particulars Shares held in
No. International in your International
ABC Company company ABC
Ltd. equity. Company Ltd.
…………………………………………………………………………………………………………………
1.
2.
3.
4. ----- -----
Total
…………………………………………………………………………………………………………………
 
This statement may also be treated as an Explanatory Statement under section 173 of the Companies Act, 1956.
7. Proposed scheme of amalgamation is attached.
 
 
Sd/-
Dated : Chairman appointed for the meeting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice of a Meeting of shareholders for approving scheme or contract of transferring shares
Sec. 395 – Notice to Shareholders of a company whose 90% shares are to be transferred under an offer of scheme or contract
Notice is hereby given that an Extraordinary General Meeting of the Company will be held at the registered office of the Company at Raja Park, Jaipur on ………..the……200……..at……A.M./P.M. to consider and if though fit to pass the following resolution as a Special Resolution with special majority :
"RESOLVED THAT pursuant to section 395(1) of the Companies Act, 1956, consent of the Company be obtained to transfer all the shares of the Company under the scheme or contract to ........... Co. Ltd. except those already held by the said Company as per the following terms and conditions :
1. Consideration of the shares……..
2. Mode of such consideration whether in cash or in kind and if in kind then…………shares of ........... Co. Ltd. will be allotted to……….. shares held by each share holder as on……..2000."
"RESOLVED further that the Board of directors of the Company is authorized to do all acts and deeds as may deem fit for implementation of the aforementioned transfer of shares to ........... Co. Ltd."
 
By Order of the Board
Dated :
Registered Office Secretary
………………….
………………….
 
 
 
 
 
 
 
 
 
 
Notice to dissenting shareholders
Sec. 395 – Notice to dissenting shareholders in Form No. 35 of the Companies Central Government’s General Rules and Forms, 1956
Registration No. of No. if any, of
Transferee Company……………… Transferor Company…………..
 
THE COMPANIES ACT, 1956
Notice to dissenting shareholders
(Pursuant to section 395)
ABC & Company Ltd. (hereinafter called `the transferor company’)
Notice by M/S MNO Company Ltd. (hereinafter called `the transferee company’)
To
The Dissenting member, Shri .......,………..
WHEREAS on the………….day of………200……., the transferee company made an offer to all the holders of shares in the transferor company (state shortly the nature of offer); AND WHEREAS up to the…………..day of…………, 200……. Being a date within four months of the date of the making thereof such offer was approved by the holders of not less than nine-tenths in value of the said 9per cent preference shares other than shares already held at the date of the offer by or by a nominee for the transferee company or by its subsidiary.
NOW, THEREFORE, the transferee company, in pursuance of the provisions of section 395(1) of the Companies Act, 1956, hereby gives you notice that is desires to acquire the 9 per cent preference shares held by you in the transferor company.
And further take notice that unless, upon application made to the Court by you the said Shri .......,………., on or before the…………..day of………, 200…….., being one month from the date of this notice, the Court thinks fit to order otherwise, the transferee company will be entitled and bound to acquire the 9 per cent preference shares held by you in the transferor company on the terms of the abovementioned offer, approved by the approving 9 per cent preference shareholders in the said company.
 
Sd/- ...........
For MNO& Co. Ltd.
Secretary
Designation
Dated the…………., 200…….
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Proposal to pass special resolution to wind up the company
Secs. 484-485 – Notice of General Meeting proposing to pass a special resolution to wind up the company
PREM INFOTECH PVT. LTD.
 
Regd. Office:
NOTICE
Notice is hereby given that an Extraordinary General Meeting of the members of B.K. & Company Ltd. will be held at the registered office of the Company at………….on……….., the………200……… at……….a.m./p.m. to consider and, if though fit, to pass the following resolutions with or without modification, as Special Resolutions:
"RESOLVED that having regard to the declaration made by the Board of directors dated the …………, 200…… and delivered it to the Registrar of Companies under section 488 of the Companies Act, 1956, stating that the Company would be able to pay its debts in full within a period of one year from the date of declaration hereof, the Company having registered office at………….be wound up voluntarily, pursuant to section 484(1)(b) of the said Act.
RESOLVED further than Shri …..of……………be and is hereby appointed as a Liquidator of the Company pursuant to the provisions of section 490 of the Companies Act, 1956, at a remuneration of Rs 2,000/- per month in addition to his costs, charges and expenses".
 
 
BY ORDER OF THE BOARD
(…………)
Secretary.
Dated the……………, 200…….
 
 
 
 
 
 
 
 
 
Notice of resolution for Voluntary Winding up
Sec. 485 – Notice of resolution for voluntary winding up
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office:
NOTICE
Notice is hereby given for general information that the members of the ABC & Company Limited at an Extraordinary General Meeting of the Company held on…………., the………200…..at its registered office, have passed the following Special Resolution to wind up the above Company voluntarily.
"RESOLVED that…………………………………………………………………."
 
 
BY ORDER OF THE BOARD
(…………..)
Director.
Dated the………………., 200……
 
 
 
 
 
 
 
 
Appointment/filling up of the vacancy in the office of liquidator in the event of a members voluntary winding up
Sec. 493 – Notice of appointment/filling up of the vacancy in the office of liquidator in the event of a members’ voluntary winding up
Registration Nominal
No. of company…………………. Capital Rs…………….
 
THE COMPANIES ACT, 1956
Notice of appointment/filling up of the vacancy in the office of Liquidator in the event of a member’s voluntary winding up
(Pursuant to section 493)
Name of the company : ABC & Company Limited
Presented by : ……........, Director
 
To
The Registrar of Companies,
At a General Meeting of the members of the said company, duly convened and held at the registered office of the company at………………on………., the……….., 200……., the following resolution was duly passed :
"RESOLVED FURTHER that Shri ……..of………….be and is hereby appointed as a Liquidator of the Company pursuant to the provisions of section 490 of the Companies Act, 1956, at a remuneration of Rs 2,500/- per month in addition to his costs, charges and expenses"
 
Sd/-
Signature
Director
Dated the……………, 200…….
 
 
 
 
Notice convening a General Meeting by the Liquidator
Secs. 497/509 – Notice convening a General Meeting by the Liquidator
THE COMPANIES (COURT) RULES, 1959.
FORM NO. 155
(See Rule 329)
Members’/Creditors/ voluntary winding up
Name of Company: PREM INFOTECH PVT. LTD.
NOTICE CONVENING (FINAL) MEETING
Notice is hereby given in pursuant of section 497/509 of the Companies Act, 1956, that a General Meeting of the members of the above named Company will be held at………..on………, the…….. , 200…….at……… a.m./p.m. ( and a meeting of the creditors will be held at………, on……..the……….., 200…… at……….. a.m./p.m.) for the purpose of having an account laid before them showing the manner in which the winding up has been conducted and the property of the Company disposed of and of hearing any explanation that may be given by the Liquidator and also of determining by a Special Resolution of the Company/by resolution of the committee of inspection/by the creditors, the manner in which the books, accounts and documents of the Company and of the Liquidator shall be disposed of.
 
 
Sd/-
Signature of the Liquidator
Dated the…………….., 200……
 
 
 
 
 
 
 
Notice of resolution passed by creditors’ meeting
Sec. 501 – Notice of resolution passed by creditors’ meeting
Registration No. Nominal
of company……………… capital : Rs……………..
 
THE COMPANIES ACT, 1956
Notice of resolutions passed by creditors’ meeting
(Pursuant to section 501)
Name of company : PREM INFOTECH PVT. LTD.
Presented by : …………………
 
To
The Registrar of Companies,
Resolution(s) passed for voluntary winding up in pursuance of section 500:
(i) Date of dispatch of notice specifying the intention to propose the resolution(s)
(ii) Passed on……………
(iii) At a meeting of the creditors of the said company, duly convened, and held at……………in the town of……………on the……………day of……….., 200……, the following resolution(s) was/were passed :
"RESOLVED that
(1)
(2) "
…………………………….
Signature…………………………….
Designation
Dated the……………….., 200……
 
 
 
 
Striking out the name from register – Defunct Companies
Sec. 560 – Striking out the name from Register – Defunct Companies
NOTICE
In the matter of the Companies Act, 1956
AND
In the matter of M/S ABC Pvt. Ltd.
It is hereby notified for the information of all those concerned that the undersigned has requested the Registrar of Companies, Rajasthan, Jaipur to initiate action under Section560 of the Companies Act, 1956 in respect of M/S ABC Pvt. Ltd., which is having its registered office at……………, Jaipur with a view to strike off the name of the Company from the Register. If any body has objections to the proposed course of action, they are requested to state the same and the reasons thereof to the Registrar of Companies, Rajasthan Jaipur within…………days of the publication of this Notice.
 
Chairman & Managing Director
M/S ABC Pvt. LTD.,
Jaipur
 
 
 
 
 
 
 
 
 
 
Increase of number of directors beyond twelve
Secs. 640-B and 259 – Notice under section 640B in connection with increase of number of Directors beyond twelve
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur.
NOTICE
 
Notice pursuant to section 640B of the Companies Act, 1956
Notice is hereby given that the Company intends to apply to the Central Government for its approval under section 259 of the Companies Act, 1956, for increasing the number of its Directors, as provided in article…………of the Articles of Association of the company, from 23to28.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………., 200……
 
 
 
 
 
 
 
Amendment of Articles of Association for appointment of one or more than one nominee Director or non-rotational Director
Secs. 640 B and 268 – Notice pursuant to section 640B of the Act for making application under section 268
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur
NOTICE
Notice pursuant to section 640B of the Companies Act, 1956
Notice is hereby given that the Company intends to make an application to the Central Government under section 268 of the Companies Act, 1956, for the amendment of article…………..of its Articles of Association to make provision in the said article for the appointment of one or more than one nominee director or non-rotational directors to be appointed by the debenture-holders of the Company and the State Financial Corporation.
A General Meeting of the members will be convened in due course for the purpose of obtaining accord of the members to the proposed amendment of the aforementioned article of the Articles of Association of the company by a Special Resolution.
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………, 200…….
 
 
 
 
 
 
Amendment of Articles of Association relating to nomination of non-rotational Directors
Secs.640 B and 268 –Notice under section 640B
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur
NOTICE
Notice pursuant to section 640B of the Companies Act, 1956, is hereby given that the company intends to apply to the Central Government in terms of section 268 of the Companies Act, 1956, for their approval to the amendment of the provisions of the Articles of Association of the Company relating to the nomination of non-rotational Directors of the Company.
 
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………, 200…….
 
 
 
 
 
 
 
 
 
Amendment of Articles relating to appointment of Managing/Whole time Directors
Secs. 640B and 268 – Another form of notice
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur
NOTICE
Notice pursuant to section 640B of the Companies Act, 1956, is hereby given to all the members of the Company that the Company intends to apply to the Central Government for its approval under section 268 of the Act to the amendment of the Articles of Association of the Company relating to appointment of Managing/whole-time Directors as adopted by the Company at its Extraordinary General Meeting held on the…………, 200……
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………………., 200…..
 
 
 
 
 
 
 
 
 
 
 
Variations/amendment regard to Remunerations/perquisition
Secs. 640B and 268 – Notice
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur.
NOTICE
Notice under section 640B of the Companies Act, 1956
Notice is hereby given that the company intends to apply to the Central Government for its approval pursuant to section 268 of the Companies Act, 1956, for the variations/amendment of the terms and conditions in regard to remuneration/perquisites payable to Shri………….the Managing Director of the company, for the period from…………, 200……..to…….,200……
 
 
BY ORDER OF THE BOARD
(...........)
Secretary
Dated the………………, 200……
 
 
 
 
 
 
 
Amendment in Re-appointment of Director
PUBLIC NOTICE
Secs. 640-B and 268 – Other notice
PREM INFOTECH PVT. LIMITED
Registered Office:
Raja Park,
Jaipur.
Notice is hereby given that pursuant to section 640-B read with section 268 of the Companies Act, 1956 the Company intends to apply to the Central Government for its approval for amendment in the provision relating to re-appointment of Shri……………..as a director not liable to retire by rotation.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Re-appointment of managing/Whole-time Director
Secs. 640B and 269 – Notice pertaining to re-appointment of Managing/Whole-time Director
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur
NOTICE
Notice is hereby given to the members of the Company pursuant to section 640B of the Companies Act, 1956, that the Company intends to apply to the Central Government for its approval to the re-appointment of Shri ……….. and Shri ………, who are the Managing Director and Whole-time director respectively of the Company under section 269 of the Act for a period of five years with effect from the………, 200……. at a remuneration and terms and conditions stated in draft agreements entered between the Company on the one part and Shri ……and Shri ……. respectively on the other part which were duly approved by the shareholders at the Annual General Meeting of the company held on the………., 200…..
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………., 200…….
 
 
 
 
 
 
 
 
 
 
Appointment of non-rotational/alternate Director with remuneration
Secs. 640-B, 309 and 198 –Notice pertaining to appointment of non-rotational/alternate Directors with remuneration
PUBLIC NOTICE
PREM INFOTECH PVT. LIMITED
Regd. Office :
Raja Park,
Jaipur.
NOTICE
Notice pursuant to the provisions of section 640B of the Companies Act, 1956, is hereby given that the company intends to make an application to the Central Government under sections 198, 309 etc. of the said Act and other applicable sections for its approval to the appointment and payment of remuneration to Shri ……….and Shri…………, who are in the whole-time employment of the company as alternate Directors respectively for Shri ………and Shri ………., the Directors of the company, during the period of their respective absence from the State of Rajsthan with effect from the……….., 200…….for a period of three years
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………., 200…..
 
 
 
 
 
 
 
 
Intimation to Stock Exchange regarding Appointment of Managing Director
Secs. 640 Band 269 – Appointment of Managing Director – Intimation thereof
To
The Executive Director,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
Dated………………..
Dear Sir,
We write to inform your that subject to the approval of the Central Government being obtained, the shareholders of the Company at the General Meeting of the Company held on…………have approved the appointment of Shri…………as Managing Director for a period of five years with effect from…………on a remuneration of Rs……….
A certified copy of the proceedings of the General Meeting is enclosed.
Thanking you and assuring you our best attention always
 
Yours faithfully
For ........... Limited
 
Secretary
EnclS : As above.
 
 
 
 
 
 
Intimation to Stock Exchange for appointment of Alternate Director
Secs. 640B and 313 – Intimation to Stock Exchange for Appointment of Alternate Director
To
The Executive Director,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
Dated……………
Dear Sir,
This is to inform you that at the Board Meeting held on…………….the board of Directors of the Company has approved the proposal for the appointment of Shri…………as an alternate director to Shri……….. during his absence from India.
A certified copy of the resolution is enclosed.
Thanking you and assuring you our best attention always
 
Yours faithfully,
For ........... Limited
Secretary
Enclosures : As above.
 
 
 
 
 
 
 
 
Intimation to Stock Exchange regarding appointment of Nominee Director
Secs. 640B and 269 – Intimation to Stock Exchange regarding Appointment of Nominee Director
To
The Executive Director,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
Dated……………
Dear Sir,
We write to inform you that Industrial finance Corporation of India has nominated Shri……………as a director on the Board of the Company with effect from……………
Thanking you and assuring you our best attention always
 
Yours faithfully,
For ........... Limited
Secretary
Enclosures : As above.
 
 
 
 
 
 
 
 
 
Intimation to Stock Exchange for Appointment of Additional Director
Secs. 640 Band 259 – Intimation to Stock Exchange regarding Appointment of Additional Director
To
The Executive Director,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
Dated………………
Dear Sir,
This is to inform you that Shri……………has been appointed as an additional director on the Board of the company.
A certified copy of the resolution is enclosed.
Thanking you and assuring you our best attention always
Yours faithfully,
For ........... Limited
Secretary
Enclosures : As above.
 
 
 
 
 
 
 
 
 
 
Increase in remuneration payable to whole-time Directors
Secs. 640B and 310/311 – Notice in connection with application to Central Government to increase remuneration of whole-time directors
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
 
NOTICE PURSUANT TO SECTION 640B OF THE COMPANIES ACT, 1956
Notice pursuant to section 640B of the Companies Act, 1956 is hereby given that the Company intends to apply to the Central government for its approval under section 310 of the said Act, for increase in the remuneration payable to Shri…………… and Shri……….the whole-time Directors of the company with effect from the……………, 200…. Pursuant to the respective agreements dated the…………, 200……, entered into by the company with the aforementioned Directors for a period of five years from……….. 200……
The two agreements, referred to above, can be inspected at the registered office of the company on any working day during the office hours of the company.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….., 200……..
 
 
 
 
 
 
 
Increase in remuneration payable to Managing Director
Secs. 640B and 310/311 – Notice in connection with payment and increase of remuneration to the Managing Director
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
 
Notice pursuant to section 640B of the Companies Act, 1956
Notice pursuant to section 640B of the Companies Act, 1956, is hereby given that the company intends to make an application to the Central Government under sections 310 and 311 of the said Act,, for its approval to increase the remuneration of Shri…….., the Managing Director of the company, and also to make an application under section 268 and 309 of the said Act for the approval of the Central government for payment of the increased remuneration to Shri……, as the minimum remuneration to him is in excess of the limits prescribed under section 309(3) of the Act.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the………….., 200……
 
 
 
 
 
 
 
Vacation of office by Director due to disqualification
Sec. 274. – Intimation regarding vacation of office by director due to disqualification
To
…………………….
…………………….
 
The board of directors have directed me to intimate you that on account of your having been convicted by High Court of Jodhpur of an offence involving moral turpitude and sentenced in respect thereof to imprisonment for one year, attracting provision of Section 274(1)(d) of the Companies Act, 1956, you shall be deemed to have vacated office of Managing Director with effect from………..
Thanking,
Yours faithfully,
Secretary.
Dated :
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Intimation to Stock Exchange for Removal of director
Sec. 284 – Notice to intimating stock Exchange about holding of Extraordinary General Meetin for removal of Director
 
To
The Executive Director,
Bombay Stock Exchange,
Dalal Street,
Mumbai,
Dated……………
Dear Sir,
We enclose the notice of the Extraordinary General Meeting together with Explanatory Statement to be held at………..on…………at………hours to consider the proposal received from a shareholder for removal of Shri………….director from the directorship of the company.
Thanking you and assuring you of our best attention always
Yours faithfully,
For ........... Limited
(Secretary)
 
 
 
 
 
 
 
 
Increase in sitting fee of Director for attending meeting
Sec. 310 – Public Notice in connection with application to the Central Government to increase sitting fee for attending meeting by the Directors
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur.
Notice pursuant to section 640B of the Companies Act, 1956
Notice pursuant to section 640B of the Companies Act, 1956 is hereby given that the company intends to make an application to the Central government in connection with the increase of directors’ remuneration by way of a fee for each meeting of the Board or committee thereof attended by any Director from Rs 3000/- to Rs 5500/- in terms of section 310 of the said Act, and consequent amendment of the relevant articles of the Articles of Association of the company.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………., 200…..
 
 
 
 
 
 
 
 
 
 
Notice of call to shareholders
Sec. 91/Reg. 13 – Notice of call to shareholders
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park, Jaipur.
 
To
Dear Sir/Madam,
This is to inform you that the Board of Directors of the Company has by a resolution dated………… decided to make a call on the equity shares of the company for the amount remaining unpaid.
We find from the Register of Members that you are the registered holder of………..equity shares in the capital of the Company. Kindly arrange to effect payment of a sum of Rs………to the Company’s bankers by A/c payee crossed D.D. payable on any nationalized Bank in India on or before…………in terms of the Board Resolution.
For your information, the company will not register any transfer or transmission of your shares, until the call amount is paid-up.
Yours faithfully,
For and on behalf of ........... Company Ltd.,
Secretary.
 
 
 
 
 
 
 
 
 
 
Notice of call to shareholders payable in instalment
Sec. 91/Reg. 13 – Notice of call to shareholders payable in instalment
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park,
Jaipur.
 
To
Dear Sir/Madam,
This is to inform you that the board of Director of the Company has, by a resolution dated………decided to make a call on the equity shares of the Company for the amount remaining unpaid.
The board has further resolved that the call money shall be payable in three instalments of Rs………each.
We find from the Register of members that you are the registered holder of………equity shares in the capital of the Company.
We, therefore, request you to effect payment of the following amounts to our bankers on or before the dates mentioned against each amount.
(1) 1st day of Apr,2000 Rs………
(2) 1st day of Aug. 2000 Rs………
(3) 1st day of Dec. 2000 Rs………
 
The instalment payment should be made by A/c payee crossed Demand Draft payable on any nationalized bank in India in favour of the Company.
While paying each instalment, kindly detach the receipt appended to this letter and forward the same to our Bankers along with the Demand Draft. The receipt will be returned to your after due endorsement by our bankers
For your information, the Company will not register any transfer or transmission of your shares, until the call amount is paid-up.
Yours faithfully,
For & on behalf of PREM INFOTECH PVT. LTD.
Secretary.
 
 
 
Information to Equity shareholders regarding dispatch of Call Notices
Sec. 91/Reg. 13 – Public notice informing the Equity Shareholders regarding dispatch of call notices
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park, Jaipur.
FOR THE ATTENTION OF EQUITY SHAREHOLDERS
The Company has already dispatched the Second and Final Call Notices to Equity Shareholders of partly paid Equity Shares whose names appeared on…………….. in the Register of members
THE LAST DATE OF PAYMENT OF THE CALL IS……………………
Shareholders are requested to make payment of the Call money before the due date mentioned above, Failure to pay the Call Money within the aforementioned period will render the holders liable to pay interest @ 18% per annum for delayed payment of the Call and also liable for forfeiture.
Please write to the Company’s Registrars and Transfer Agents, for non-receipt of Notice of any clarification, quoting the Folio Number.
 
Place : For ........... Limited
Date : Secretary
Addresses of Registrars to the Issue
And Transfer Agents
 
 
 
 
 
 
Notice of Forfeiture of share
Reg. 29/30 – Notice to shareholder of forfeiture of shares
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park,
Jaipur
 
To
Shri Rajan Srivastva,
Banglore,
 
Dear Sir/Madam,
In my letter of……………..I had advised you of the Board’s decision to call upon you to pay the arrears of call money together with interest thereon on or before………..in default of which your shares were liable to be forfeited without further notice to you.
I am now instructed to inform you that consequent on your failure to comply with conditions of the said letter, the Board of Directors has on the………….day of…………200………resolved to forfeit your shares for non-payment of arrears of call money.
 
Dated : …………… Yours faithfully,
Secretary.
 
 
 
 
 
 
 
 
Declaration of forfeiture
Reg. 34(1) – Declaration of forfeiture
I………………a Director/Manager/Secretary of the Company, do hereby declare and state as follows :
(1) The Company had on the …………..day of……………200……., made a call for a sum of Rs………. per shares on the equity share issued by the Company, payable to the company’s bankers on or before
(2) A call notice was duly served on a shareholder of the Company holding…………. equity………. of Rs……….each and in respect of which a sum of Rs………. was payable in terms of the said call notice.
(3) As the said shareholder had failed to pay the call amount by the due date, I, the Secretary caused a further notice to be duly served on him, calling on him to pay the arrears of call money together with interest at……………% p.a., on or before…………failing which his shares would be liable to be forfeited without further notice to him.
(4) The said shareholder having failed to pay the arrears of call money and interest on or before the said date, the Board of Directors resolved, on the day of………..to forfeit…………equity shares bearing distinctive Nos. from…………to…………..and standing in the name of Shri……….
Solemnly affirmed at……………..this the…………….day of………….200……and signed his name in my presence.
 
Director/Manager/Secretary
Witness :
Dated…………….
Place……………..
 
 
 
 
 
 
 
 
 
Exercise of lien over shares
Reg. 10 – Notice of exercise of lien
PREM INFOTECH PVT. LTD.
Registered Office………..
 
To
Shri Rajan Srivastva,
Banglore,
 
 
Dear Sir,
Reg. : My letter dated…………….
 
This is further to my letter referred to above calling upon you to pay the Company your arrears of call money in a sum of Rs…………within two weeks thereof.
I find from the Company’s records that you have defaulted in making the payment in terms of the letter under reference till date. I am, therefore, directed by the Board to inform you that the Company has exercised its lien over your shares
I am further directed by the Board to give you notice, in accordance with Article………….of the Articles of Association calling upon you to pay the company the sum of Rs……… within 21 days of this notice, in default, whereof the company will without further notice to you proceed to sell your shares and adjust the sale proceeds against the sum due from you.
 
Dated : ……………. Yours faithfully,
For & on behalf of …….. & Co. Ltd.
Secretary.
 
 
Transfer of Shares
Sec. 108 -Transfer of Shares
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur
NOTICE OF TRANSFER OF SHARES
To
Shri ....... (Transferor)
Lodgement of transfer deed for 500 shares
 
Dear Sir/Madam,
We hereby inform you that a transfer deed purporting to have signed by you as a transferor, proposing transfer of 1000 equity shares, as detailed below, has been lodged with the company for registration :
………………………………………………………………………………………………………………
No. of Distinctive No. No. and date Name and address of
Shares of transfer the transferee
………………………………………………………………………………………………………………
 
 
 
………………………………………………………………………………………………………………
 
Please take notice that unless we hear from you to the contrary within fifteen days from the date of this letter, the transfer will be deemed to be in order and be registered in the name of the transferee hereof, if approved by the Board of Directors of the company, without further reference to you.
 
Yours faithfully,
FOR PREM INFOTECH PVT. LTD.
(...........)
Secretary.
Dated the………….., 200……
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Intimation of Instrument/shares in transfer process
Sec. 108 – Intimation when instrument/shares in transfer process
 
Dear Sir(s)/Madam,
This is to inform you that…………instrument of transfer purporting to be signed by you transferring……………equity shares numbered…………. to…….(inclusive) in the company now standing in your Name(s) to…………. has/have been lodged at this office for registration and that the said instrument(s) transfer is/are being processed by the Company and will be registered in due course.
 
Dated :……………. Yours faithfully,
For ........... Limited
(SECRETARY)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Transfer of shares which are partly paid
Sec. 110 – Notice of transfer of shares which are partly paid
Dear Sir(s)/Madam,
This is to inform you that…………instrument of transfer indicating transfer of………….equity shares bearing distinctive numbers from………….to…………(inclusive) in your name has/have been lodged at this Office for registration and that the aforementioned equity shares are partly paid upto the extent of Rs……….. per share.
Please note that unless we hear from you within a fortnight from the date hereof your objections, if any, the aforementioned instrument/s of transfer will be processed by the Company in the normal course and the transfer of the aforementioned partly paid up shares will be effected in your name.
 
Yours faithfully,
FOR PREM INFOTECH PVT. LTD.
 
(SECRETARY)
Dated……………
 
 
 
 
 
 
 
 
 
 
 
 
 
Letter of refusal for transfer of shares
Miscellaneous – Sec. 111 – Letter of refusal for transfer of shares
FOR PREM INFOTECH PVT. LTD.
Registered Office
To
Shri Ranjan Srivastva
Mumbai.
 
Dear Sir,
Ref : Transfer of ……………….. equity shares bearing Distinctive Nos. from…………. to…………..from Shri……. in your favour.
 
With reference to the above, I am directed to inform you that the Board of Directors of the Company at their meeting held on………… has decided, in pursuance of article………..of the Articles of Association, not to register the transfer in your name. The reasons due to which the Board refused to register the transfer are as follows
1. ………………..
2. ………………..
3. …………………
The instrument of transfer and the share certificates are returned herewith.
 
FOR PREM INFOTECH PVT. LTD.
 
Secretary.
 
Dated the………….200…….,
 
 
 
 
Intimation of allotment letters being lost or destroyed
Secs. 69-73 – Public Notice of intimation of allotment letters being lost or destroyed
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park, Jaipur.
NOTICE
Notice is hereby given to the general public that the Company has been intimated that the letter of allotment (original) under Serial No………….dated the…….., 200……, issued in favour of Shri …….. of………for 500 equity shares of Rs. 10 each fully paid-up on the capital of the company has been reported to be lost by the aforementioned allottee hereof.
The Board of Directors has considered the matter and decided to issue a share certificate to the said allottee without production of the discharged allotment letter provided it does not receive any objection from any person within fifteen days from the publication of this notice.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the……………, 200…….
 
 
 
 
 
 
 
Refusal of transfer of shares on certain grounds
Sec. 111 – Transfer of shares – Refusal on certain grounds by Company
Date : ………………
 
Dear Sir(s)/Madam,
Sub : Transfer of Shares
We are in receipt of your letter No………..dated…………with the enclosures, viz. ………….We regret to have to return herewith the above document(s)/Transfer Deed(s) in respect of……………..Shares numbered…………….to………….(inclusive) for reasons at No.(s) ………….ticked hereunder:
1. Blank Transfer Form not presented to the Registrar of Companies, in terms of Rule 5A of the Companies (Central government’s) General Rules and Forms, 1956.
2. Blank Transfer Form presented to the Registrar of Companies on……………whereas the Transfer Deed is dated…………The duly completed transfer deed should be delivered to the Company before the closure of the registrar of members/within two months from the date of presentation to the Registrar of Companies.
3. Transfer Deed not valid under Section 108 of the Companies Act, 1956. Our Register of Members and Transfer Books were closed on……….
4. Transfer not endorsed by Bank under its Seal under Section 108 of the Companies Act, 1956.
5. Distinctive number of share incorrect.
6. Transferor’s name incorrectly spelt/entered.
7. Transferor’s signature differs materially.
8. Signature of transferor differs materially.
9. Consideration money not entered.
10. Number of share not specified.
11. Distinctive numbers of shares not specified.
12. Transferee’s name not legible.
13. Full address of the transferee not given/not legible.
14. Occupation/Father’s/Husband’s name of the transferee, not give/not legible.
15. Name and address of the witness to the signature of transferor/transferee not given/not legible.
16. As the transferor’s signature do not tally with his/her specimen signatures on record, you are advised to get the signatures verified by a First Class Magistrate/Notary Public under his official Seal.
17. Spelling of transferee’s signature differs from that of his/her name given in the body of the form.
18. Specimen signature slip not completed by the transferee.
19. Transferor’s/transferee’s signature not witnessed as required.
20. Date of execution of transfer deed not entered.
21. Specimen signature of the transferee differs from his/her signature in the Transfer Deed.
22. Shares cannot be registered in the name of a minor.
23. Shares cannot be registered in more than 3 joint names.
24. Corrections should be initialed by transferor/transferee.
25. Relevant share certificate(s)/allotment letter(s) has/have not been received along with share transfer application.
 
 
Yours faithfully,
For ........... Private Limited
Secretary.
 
 
 
 
 
 
 
 
 
 
Issue of bonus shares – notice through press
Regn. 96 Table A – Notice through press in relation to issue of bonus shares
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park, Jaipur.
Notice for issue of bonus shares
Members are hereby notified that the Company is making an issue of………..equity shares of Rs. 10/- each as fully paid bonus shares by capitalization of a sum of (similar face value of shares)………….out of the amount standing to the credit of the general reserve excluding the revaluation reserve of the Company.
Pursuant to the resolution passed at the Extraordinary General Meeting of the Company held on the……………. 200……., it was decided that the said bonus shares be allotted to those members whose names would appear in the Register of members of equity shares of the Company on the………, 200…… in proportion of four bonus shares for every seven existing equity shares registered in their respective names on the aforementioned date provided that where fraction of a share is involved in making the allotment, no fractional certificates will be issued, but that such fractions shall be consolidated and sold by the trustees authorized therefore and proceeds of such sale (after payment of costs and charges of such sale) be distributed proportionately amongst those holders of the ordinary shares in satisfaction thereof, who would otherwise be entitled to such fractions.
Provided further that the allotment of such bonus shares as may be due to the non-resident members and their fractional entitlements, if any, shall be subject to the approval of the Reserve Bank of India.
Notice is also hereby given that the Register of members of equity shares of the Company shall be closed from the………….to…………., 200….., both days inclusive, and during this period any registration of transfer of the equity shares of the company shall be suspended.
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………….., 200……
 
 
 
 
Issue of bonus shares notifying the Stock Exchange about the date of the Board Meeting
Miscellaneous –Notifying the Stock Exchange about the date of the Board Meeting.
PREM INFOTECH PVT. LTD.
Regd. office
Raja Park,
Jaipur.
To,
Bombay Stock Exchange
Dalal Street,
Mumbai. Dated………………….2000
 
Dear Sirs,
Sub : Date of Board meeting about the issue of Bonus Shares
We hereby notify you that on…………….2000 the Board of Directors of our company will meet at…………..to consider the declaration of issue of bonus shares in the ratio of 1:1 to all the shareholders of our company whose names will appear on the Register of members as on…………..
Thanking you,
Yours faithfully,
PREM INFOTECH PVT. LTD.
 
(…………….)
Secretary
 
 
 
 
 
Disclosure of Director’s Shareholding
Secs. 307 and 308 – Notice of disclosure of Director’s or Manager’s Share holding
To
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur.
Dated …………….
 
Dear Sirs,
Pursuant to the provisions of sections 307 and 308 of the Companies Act, 1956 I hereby give you notice that I have purchased 5,000 Equity shares of Rs. 10/- each of the Company at Rs. 65/- per share from the market in my name.
 
Yours faithfully
 
Director
 
 
 
 
 
 
 
 
 
 
Declaration about appointment to a place of profit
Sec. 314 (2A) – Declaration by a person to be appointed to a place of profit under the Company.
Dated :
The Managing Director
PREM INFOTECH PVT. LTD.
Raja Park,
Jaipur.
 
Dear Sir,
We have for reference your letter dated 18th May, 2000 intimating your intention for engaging our firm for providing maintenance services of the Company’s plant, we hereby declare that none of the partners of our firm is in any way connected with any of the Directors of your Company.
The above declaration is being furnished pursuant to the provisions contained in Section 314 of the Companies Act, 1956.
Yours faithfully,
For Rjasthali Corporation.
Secretary
 
 
 
 
 
 
 
 
 
 
Notification to the applicants of shares oversubscribed and allotment made
Sec. 73 – Notification to the applicants of shares which were oversubscribed and allotment made as approved by the concerned Stock Exchange
 
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park, Jaipur
NOTICE
Offer for sale of equity shares
 
Dear Applicants,
We are delighted to inform you that the company received 1,20,000 valid applications for 75,00,000 equity shares against offer for issue of rights shares by the company of 5,00,000 equity shares of Rs. 10/- each for cash at a premium of Rs. 15/- per share. The oversubscription was, thus, One and a half times of the offer for sale of shares by the Company and the Board expresses its heart felt felicitation at such a overwhelming public response to the shares of the Company.
You would appreciate that for actual allocation the company had to comply with the guidelines issued by the Central Government and SEBI and, thus, in view of heavy oversubscription, there was no possibility in giving allotment to each and every applicant. The final basis of allotment/transfer, as approved by the Bombay and Delhi Stock Exchanges, pursuant to SEBI Guidelines read with Clarification XI dated 29-5-1995 have been made.
We thank you for your overwhelming support to the company’s offer and your faith and confidence expressed in the future of this company.
 
By Order of the Board
Managing Director.
Dated the………….., 200…..
 
 
 
 
Information pursuant to listing requirements
Sec. 73 – Notice of Intimation pursuant to listing requirements
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park,
Jaipur
 
In pursuance of the listing requirements, the Company is pleased to inform the dates of completion of the specified accounts as per the details given below.
Opening of Issue 9-9-2000
Closing of Issue 13-9-2000
Basis of Allotment finalized in consultation with Stock Exchange
and in the presence of SEBI nominated public representative 25-10-2000
Allotment of share adopted by Board of directors 25-10-2000
Date of completion of dispatch of share Certificates, Refund orders
and cancelled Stock Invests. 17-11-2000
…………………………………………………………………………………………………………………
Stock Exchange Listing Application Listing Approval
Filed on Obtained on.
………………………………………………………………………………………………………………
Delhi
Jaipur
Mumbai
Kolkata
 
………………………………………………………………………………………………………………
 
Investors are requested to contract the Registrars to the issue whose address is given below in case of non-receipt of refund orders, cancelled Stock Invests, Share Certificates etc.
 
For ........... Limited
Place :
Dated : Director
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Intimation regarding completion formalities of rights issue
Sec. 73/81 – Notice of Intimation regarding completion of formalities of rights issue
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park,
Jaipur
 
Issue of…………… Equity Shares of Rs. 10/- each for cash at a premium of Rs. 50/- per share aggregating Rs……….. /- on `Rights basis’ closed on……….
1. Date of Approval of Basis of Allotment finalized in consultation
with the Stock Exchange
2. Date of allotment
3. Date of Completion of dispatch of share Certificates/Allotment
advice & Refund Orders(s).
4. Date of filing of Listing Application with…………Stock
Exchanges
Information regarding application through stock invest
…………………………………………………………………………………………………………………
Mode of payment No. of applications (%) No. of allottees (%)
………………………………………………………………………………………………………………
Stockinvest
 
Cash/Cheque/Draft
 
 
………………………………………………………………………………………………………………
 
In case of non-receipt of Share Certificate(s)/Refund order(s), the applicant(s) may write to:
 
Place : For PREM INFOTECH PVT. LTD.
Date : Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Correction about the date of Extraordinary General Meeting
Sec. 169 – Corrigendum notice
PUBLIC NOTICE
Corrigendum
IN notice dated 15th May, 2000 under Section 17 of the Companies Act, 1956, which was published on 15th April,2000, the date of Extraordinary General Meeting may be read as 12th May, 2000 in place of 12th Feb,2000. All other matters will remain the same.
 
For ........... Limited
Place :
Dated : Director
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Correction about the date of Annual General Meeting
Sec. 166 – Notice of error by Publication in Newspaper
ERRATA ON ACCOUNT OF PRINTING MISTAKE
In the Notice of the Annual General Meeting dated 3-10-2000, the date of Fifteenth Annual General Meeting of the Company has been, due to printing oversight, printed as November25, 2001 INSTEAD OF November 25,2000. The error is regretted.
 
By Order of the Board
Place :
Dated : Company Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Letter of allotment of shares
Sec. 73/84 – Letter of Allotment of Shares
PREM INFOTECH PVT. LTD.
LETTER OF ALLOTMENT
Public issue of……………equity shares
of Rs…………..each for cash at par
 
The Board of Directors of the Company is pleased to all Allotment lot to the persons mentioned as holder(s) hereinbelow, the of shares number of shares given hereunder upon the terms of issue and subject to the Memorandum and Articles of Association of the company.
Equtiy share of Rs………….each
Amount paid up per share Rs…………..
Allotment money paid Rs…………..
Allotment letter number
Authorized Signatory:
Folio number:
Name(s) of holder(s):
Number of shares:
Distinctive numbers:
 
In exchange of this letter of allotment duly discharged by the allottee(s), the Allotment
company will deliver the share certificate within 3 months from the date of letter to be
receipt thereof. The company shall intimate the date of which the share returned.
certificate in exchange of this letter of allotment will be ready for delivery.
This letter of allotment should not be returned to the company till such
intimations are received.
 
 
PREM INFOTECH PVT. LTD.
For…………………..Limited
Managing Director.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Notice regarding issue of share certificates
Sec. 84/113 – Notice regarding issue of share certificates
PREM INFOTECH PVT. LTD.
Regd. Office :
Raja Park,
Jaipur
 
To
………………….
………………….
 
ISSUE OF SHARE CERTIFICATE
We are pleased to inform you that your share certificates are ready and then will be delivered to you as soon as you produce and surrender to the Company, the requisite letter of allotment in respect thereof.
 
Yours faithfully,
For ....... & Co. Ltd.
Dated : ………200…..
Secretary
 
 
 
 
 
 
 
Letter of allotment of debentures
Sec. 73/113 – Letter of allotment of debentures
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park,
Jaipur
 
Letter of Allotment
Public Issue of………..16% secured redeemable convertible debentures of Rs…….each for cash at Par
The Board of Directors of the Company is pleased to allot to the persons mentioned as holder(s) hereinbelow the number of debentures bearing distinctive numbers given hereunder upon the terms of issue and subject to the Memorandum and Articles of Association of the Company.
……………16% Secured Redeemable Convertible Debentures each of
Amount paid-up per debenture Rs………/-
Allotment Letter No………….
Authorized signatory…………
Reg. Folio
Name(s) of Holder(s)
No. of Debenture(s)
Distinctive No.(s)
…………………………………………………………………………………………………………………
In exchange of this letter of allotment duly discharged by the allottee(s) the company will deliver the debenture certificate(s)within three months from the date of receipt by the company of the Certificate of Registration of mortgage/charge from the Registrar of Companies
The Company shall intimate the date on which debenture certificate(s) in exchange of this letter of allotment will be ready for delivery.
The letter of allotment should not be returned to the company till such intimations are received.
 
For PREM INFOTECH PVT. LTD.
Managing Director.
Reverse :
Memorandum to transfers
(for office use only)
…………………………………………………………………………………………………………………
Date Transfer Register Name(s) of Initials Authorized
No. Folio No. Transferee(s) Signatory
………………………………………………………………………………………………………………
 
 
 
………………………………………………………………………………………………………………
 
Signature and full address of
persons receiving debenture
certificate
Signature
 
Signature(s) of the allottee(s)
1. Names and Address
2.
3.
 
 
 
Loss of Minute Book
Sec. 193 – Public notice for loss of minute book
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park,
Jaipur
It is hereby informed to the general public that the Minutes Books of Board of Directors and shareholders meeting of the following two Companies were stolen along with some other articles from the registered office of the Companies…………….(Place) and…………….(Place) on the night of…….
It is requested that if the above Minutes books are found to anyone the same may be deposited at the above address of the companies and the company will pay traveling/conveyance expenses to such person and also a fascinating award/prize.
 
Place :……………..
Dated :……………. By Order of the Board
Director
 
 
 
 
 
 
 
 
 
 
 
Fee for issue of new certificate in replacement of torn etc.
Sec. 84 – Fee for issue of new certificate in replacement of torn etc.
The Executive Director,
The Bombay Stock Exchange Association Limited,
Dalal Street,
Mumbai.
No. …………… Dated ……………
 
Dear Sir,
 
Sub : Fees for issue of new certificates in replacement of torn etc. and against request for sub-division and consolidation of Shares.
 
We reproduce below Article 15 of the Association of our Company for your kind perusal :
"No. fees shall be charged exceeding those which may be agreed upon with the Exchange—
(i) for issue of new certificates in replacement of those that are torn, defaced, lost or destroyed;
(ii) for sub-division and consolidation of shares and debenture certificates and for sub-division of letter of Allotment and Split, Consolidation Renewal and Pucca Transfer Receipts into denominations other than those fixed for the market units of trading".
Keeping in view the cost of paper and printing involved in preparing share certificates as well as postage in sending share certificates to shareholders, it is proposed to levy a charge of Rs. 2/- per share certificate issued by the company in replacement of those that are torn, defaced, lost or destroyed and on share certificates which are sub-divided and/or consolidated, on the request of shareholders, other than those fixed for market unit for trading.
We shall be grateful if you will kindly confirm that our charging a sum of Rs. 2/- per share certificate in the aforementioned case has your approval.
Thanking you and assuring you of our best attention always,
 
Yours faithfully,
For ........... Limited
Secretary
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Issue of duplicate fixed deposit receipt
Sec. 84 – Public Notice for issue of duplicate fixed deposit receipt
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park, Jaipur
Issue of duplicate Fixed Deposit Receipt
The following fixed deposit receipts issued by the Company having been reported lost, duplicate receipts will be issued (marked as duplicate) in lieu thereof, if no objection is received within fifteen days from the date of this notice after canceling the original fixed deposit receipts:
………………………………………………………………………………………………………………
Receipt No. & date Amount Rs. Issued in favour of
………………………………………………………………………………………………………………
 
 
 
 
………………………………………………………………………………………………………………
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………….., 200……
 
 
 
 
Resignation of a retiring Director
Sec. 255/257/262 – Notice through press advertisement about resignation of a retiring Director
PREM INFOTECH PVT. LTD.
Regd. Office
Raja Park, Jaipur
NOTICE
This is to notify the members of the company that subsequent to the issued of the company’s notice for its Annual General Meeting dated the………, 200……., the company has received a letter on the………., 200…….., from Shri ......., a Director, who was to retire at the forthcoming Annual General Meeting and had been proposed to be re-elected as a Director of the company, resigning from the Board of Directors of the company with immediate effect. Your Board of Directors at a meeting held on the………., 200….., accepted resignation of Shri ....... from the Board with immediate effect. At the same meeting, the Board of Directors has appointed Shri ………in the casual vacancy caused by the resignation of Shri ........
Notice is hereby given that an intimation has been received by the company from a shareholder expressing his intention proposing Shri ……….as a candidate for the office of Director in the vacancy caused by the resignation of Shri ....... who was to retire by rotation at the ensuing Annual General Meeting and that such notice is to be considered at the said Annual General Meeting to be held on the…………, 200…..
 
BYORDER OF THE BOARD
(...........)
Dated the………………, 200….. Secretary.
 
 
 
 
Change of address of a member
Sec. 150 – Notice of change of address of a member
To
M/s……………Limited………..
Register Folio No………….
Dear Sirs,
CHANGE OF ADDRESS
Kindly take on records, my new address as follows for your future communication and make necessary corrections in the Register of members of your company.
Name and address…………………
………………….
………………….
Thanking you,
Yours faithfully,
……………….
Signature
Place :………….
Dated : …………
 
 
 
 
Payment of interim dividend
Sec. 205 – Regn. 86 Table A – Public Notice of payment of interim dividend
PUBLIC NOTICE
PREM INFOTECH PVT. LTD.
Regd. Office:
Raja Park,
Jaipur
Members are hereby notified that the Board of Directors of the company at their meeting held on……… have resolved to pay an interim dividend of………..subject to deduction of tax at source on the equity shares issued by company to those members whose names would appear on the Register of members as on…………
Notice is also hereby given that those members entitled to dividend without deduction of tax at source, are required to send the prescribed form to the company so as to reach the company on or before…………..
 
BY ORDER OF THE BOARD
(...........)
Secretary.
Dated the…………., 200…….
 
 
 
 
Composite Notice of Declaration of Interim dividend
Sec. 205 – Composite Notice of declaration of interim dividend change of address and information about bank account member
PREM INFOTECH PVT. LTD.
Regd. Office
Raja park,
Jaipur
 
NOTICE TO SHAREHOLDERS
The Board of Directors at their meeting held on………….had approved payment of an Interim dividend at the rate of 25% (i.e. Rs 2.50 per equity share) for the fifteen months period ended …………..In the previous financial year ended………..the interim dividend was paid at the rate of 20% (i.e. Rs. 2.00 per equity share) only.
The interim dividend will be paid on or before………..to those shareholders whose names would appear in the Register of members on………….which has been fixed as the Record Date for this purpose.
The interim dividend will be paid on the paid-up share capital of the Company as enhanced by the issue of……….equity share of Rs. 10/- each allotted to the Indian associates of the management Group on……….. and of ………..equity shares of Rs. 10/- each issued at a premium of Rs 20/- per share on a Rights basis allotted on……….The shares allotted during the financial year will qualify for the interim dividend on a pro-rata basis.
Any intimation of change of address, dividend mandates and Form 15G duly completed, where applicable, must be deposited with the company Secretary’s Department, ........... Limited,………..positively within…..
The shareholders are also requested to intimate their Bank Account Number to enable the Company to Incorporate the same on the Dividend warrant to prevent occurrence of any misappropriation or wrong credits The folio number of the shareholders must also be mentioned in all such case S
Regd. Office :…………….. For PREM INFOTECH PVT. LTD.
Dated :…………………… . Company Secretary


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